Additional Requirements

2. General Requirements

The following documentary requirements should be submitted through the DPMIS at http://dpmis.dost.gov.ph:

1. Letter of request (with complete documentary requirements) addressed to the PCIEERD Executive Director
2. Application form with action plan, budgetary requirements (downloadable from the PCIEERD website), per component

2.1. Additional Requirements

• Curriculum Vitae (CV) of the visiting expert
• Endorsement from the head of the host/requesting institution (or at least Dean or equivalent)
• Scheduled plan of activities
• Terms of reference (TOR)

Entitlements

3. Entitlements

Foreign

• Transportation expenses (direct route, most economical) to and from place of residence to host institution
• Honoraria of PhP 10,000/day, which shall be based on DOST Administrative Order No. 002, Series of 2010, "Guidelines for the Implementation of the Visiting Professorship Program." (Annex 4)

Local

• Transportation expenses (direct route, most economical) to and from place of residence to host institution
• Honorarium shall be based on DOST-DBM Joint Circular NO.1, 2013, item 5.2, as follows;

Application Requirements

2. General Requirements

The following documentary requirements should be submitted through the DPMIS at http://dpmis.dost.gov.ph:

1. Letter of request (with complete documentary requirements) addressed to the PCIEERD Executive Director
2. Application form with action plan, budgetary requirements (downloadable from the PCIEERD website), per component

2.1. Application Requirements

• Endorsement from sending institution guaranteeing to employ the grantee after the end of the activity to serve the service obligation depending on the required return service
• For students, endorsement from university enrolled in, assuring that the grantee will return to continue and complete studies
• Detailed research proposal with plan of activities
• Acceptance from host institution (at least Dean or equivalent)
• Curriculum Vitae (CV)

Entitlements

3. Entitlements

Maximum allowable research grant. In the event that the requested amount will exceed the maximum allowable grant, PMT approval should likewise be sought.

For foreign research attachment/fellowship, daily subsistence allowance will be based on the prevailing UNDP rate (for short-term or less than one month) or Numbeo.com rates (for long-term or one month and more).

Responsibilities

4. Responsibilities

A. Grantee

• The grantee shall devote the full amount of time based on the plan of activities.
• For foreign research attachment, the grantee shall conduct himself/herself in a manner that will not bring disgrace or dishonor to the country.
• For foreign research attachment, the grantee shall report to PCIEERD for debriefing and oral presentation and submit the following within 30 days upon arrival:

          -Terminal accomplishment report

          -Liquidation report (Original copies of official receipts shall also be submitted.)

          -Action plan (6Ps)

• For research attachments more than three (3) months, the grantee shall submit to

          PCIEERD a progress report every quarter duly endorsed by the host researcher.

• Upon completion of the program, the grantee shall return to the sending institution

          immediately to render the following service obligation:

Any service rendered before completion of the attachment shall not be counted

As return service, the grantee should be involved in at least one project to demonstrate applications of the skills gained from the attachment, preferably within one (1) year. A written report on the project results must be

submitted within two months of project completion noted by the sending institution (at least Dean or equivalent).

• An Output Monitoring Sheet (OMS) shall be submitted by the grantee to PCIEERD every 6 months until the service obligation has been completed (Annex 3). For every item reflected in the OMS, pertinent documents must be attached. The OMS form will be provided to the grantee together with the Approval Letter, Approved Indicative LIB and Memorandum of Agreement (MOA).

• The grantee shall acknowledge the support of PCIEERD in all reports and publications that may be released in connection with the attachment , a copy of which should be provided to PCIEERD.
• In case of non-compliance with the contract, the grantee shall be required to repay the PCIEERD financial assistance, prorated, with 12% interest. The repayment shall be within one year. Otherwise, additional interest shall be imposed depending on the time involved.

• Travel abroad during the attachment period may be allowed, as follows, provided trip is approved/endorsed by the host researcher and permission from PCIEERD is sought:

• In case of travel abroad before completion of the required return service, the grantee

must secure a clearance from his/her institution. The following documents shall be

submitted to support the request for temporary clearance:

- Formal request indicating the purpose, place of travel, and actual dates of departure

and arrival

- Endorsement from supervisor (where applicable)

- Invitation and acceptance to trainings/ conferences

- Abstract of paper, where applicable

For travels exceeding one (1) month, a deed of undertaking has to be accomplished.

B. Host Institution

• Provide the research expertise and the facilities during the attachment
• Ensure that the target activities and outputs are achieved within the approved duration;
• In coordination with PCIEERD, monitor the grantee’s accomplishment vis-a-vis the

approved plan of activities;

• Ensure completion of the grantee’s approved plan of activities within the required

duration.

• Upon completion of the research attachment, submit to PCIEERD the following:

- recommendation/evaluation report

Download Application Forms

Application Requirements

2. Application Requirements

The documentary requirements are the following:

• Endorsement from project leader of a PCIEERD-funded or -monitored R&D project
  
  1. Indicating his/her approval to provide mentorship for the grantee
  2. Certifying that the scholarship expenses related to the application is not included in the approved project cost.
• If employed outside the project, endorsement from employer indicating approval on the commitment of the grantee to the scholarship grant's terms and conditions.
• For contractual personnel of the project, contract of service indicating full-time assignment in the project
• Thesis/Dissertation proposal and Line-item-budget (LIB) endorsed by (i) adviser and (ii) project leader. The proposal should complement or be aligned to the PCIEERD-funded or monitored R&D project and aligned with the HNRDA. Copy of thesis approval from the graduate committee/school should also be submitted once available.
• Transcript of records & Diploma/Certificate of Completion
• Letter of admission to the DOST -SEI graduate program delivering institution
• Certification from Graduate School as proof that the applicant is not a grantee or has no prevailing application for ASTHRDP and ERDT and/or notarized Sworn Statement stating that the applicant has not received any scholarship from any government, non-government or private institution for the same degree and course
• Program of Study duly approved by the delivering institution.
• Curriculum vitae with ID picture
• Photocopy of birth certificate from PSA
• Medical certificate from a licensed physician stating that the applicant is of good health condition and fit to undergo graduate program

Entitlements

3. Entitlements

The following are the scholarship privileges, as provided under the DOST-SEI graduate scholarship program:

Release of Entitlements

4. Release of Entitlements

1. Grantees shall report to PCIEERD for orientation prior to release of the grant.
2. Grantees shall submit to PCIEERD their bank details: account name, account number, bank name, branch (preferably Land Bank of the Philippines (LBP)). For LBP account holders, the actual crediting of the grant is 24 to 48 hours while for other banks, it will depend on the bank's processing time. PCIEERD will not shoulder any bank charges. For accounts with other banks, corresponding bank charges/fees, will be charged directly to the grantees account.
3. The tuition and other school fees shall be released to the university where enrolled upon submission to PCIEERD of the billing statement or statement of account by the grantee.

Responsibilities

5. Responsibilities

Grantee

1. The grantee shall complete and devote the full amount of time within the approved duration of the grant, which is maximum of two (2) years for MS and three (3) years for PhD.
2. The grantee is required to submit the following reports and documents to PCIEERD at the specified time according to the schedule as listed below:

   Report	Submission Period
   a) Enroliment Registration form	a) Immediately after registration
   b) Program of study/preliminary plan of academic subjects/load as approved by the adviser	b) Fifteen (15) days after the start of classes for the term following the granting of the scholarship
   c) Grades	c) Before the start of the next term
   d) Thesis/dissertation proposal with certificate of approval by the graduate committee and line-item budget duly endorsed by the adviser	d) Two (2) weeks after the approval by the thesis/dissertation panel
   e) Results of comprehensive examination	e) Within one (1) month after the examination
   f) Quarterly progress report of thesis/dissertation duly noted by the adviser	f) Every 15th at the start of the following quarter
   g) Liquidation report	g) Within one (1) month from date of receipt of grant
   h) Diploma, transcript of records and two copies of thesis/dissertation manuscript (1 hardbound and 1 CD format)	h) Within one (1) semester/term after graduation
   i) Output monitoring sheet (OMS)	i) Every six (6) months after graduation until completion of service obligation to monitor research progress of the grantee

3. The grantee shall submit a thesis or dissertation proposal, which should complement or align to the PCIEERD R&D project.
4. The grantee shall seek prior approval from PCIEERD before taking any action affecting his/her studies (e.g., dropping of subject; leave of absence; changing of subject, program of study, research topic; realignment, etc.). An approved copy of the change /dropping of subject and other supporting documents must be submitted to PCIEERD for records purposes.
5. Upon completion of the degree, the grantee shall render the required service obligation within the Philippines, preferably in the sending institution, which is equivalent to one (1) year of service for every year of scholarship or a fraction thereof. A certificate of service rendered shall be presented after completion of the required return service. Any service rendered before the completion of the degree shall not be counted.
6. In case of non-completion of the degree, the grantee shall be required to repay/refund the total financial assistance extended to the grantee in accordance with the provisions of DOST-SEI on scholarship or revision thereof.
7. The grantee shall inform and seek permission from PCIEERD for travel abroad during the period of the grant or before completion of the required return service. The following documents shall be submitted
   • Formal request indicating the purpose, place of travel, and actual dates of departure and arrival
   • Endorsement from supervisor, where applicable
   • Invitation and acceptance to training/conference, where applicable
   • Abstract of paper, where applicable

   A deed of undertaking may be required for travel duration exceeding one (1) month

8. The grantee shall acknowledge the support of PCIEERD in all reports, printed information materials and/or publications that may be released in connection with the PCIEERD grant, a copy of which should be provided to PCIEERD.

University/Project, through the Project Leader

1. The Project Leader shall assist PCIEERD in monitoring the progress/status of the grantee.
2. The Project Leader shall provide the needed support to ensure the completion of the thesis/dissertation research and the graduate degree of the grantee.
3. The Project Leader shall report to PCIEERD any information on the grantee in relation to the scholarship grant.

General Guidelines

6. General Guidelines

1. Application with complete documentary requirements must be submitted not later than the specified deadline for the Call for Proposal, through the DPMIS at http://dpmis.dost.gov.ph, and copy to:
   Human Resources and Institution Development Division (HRIDD)
   Philippine Council for Industry, Energy and Emerging Technology Research and
   Development - Department of Science and Technology (PCIEERD-DOST)
   4th and 5th Floors, Science Heritage Building, Science Community Complex, DOST
   Compound, General Santos Avenue, Bicutan, Taguig City, Metro Manila
2. Only applications submitted through the DPMIS and with complete requirements will be processed. Applications with incomplete requirements will be not be processed and will be returned to the applicant.
3. Late applications will not be processed
4. Applications will be screened and evaluated by the HRIDD. HRIDD to get confirmation/ endorsement from concerned PCIEERD R&D division for the R&D project.
5. The concerned PCIEED R&D division shall be informed of the action on the application. HRIDD shall join in the field monitoring of the PCIEERD R&D project
The DOST-SEI scholarship provisions/guidelines will be enforced for other provisions not mentioned in these guidelines.
6. Qualified applicants shall be endorsed for approval of the PCIEERD Executive Director.
7. Merits which are not within the guidelines shall be subject to the approval of the PCIEERD Management Team.
8. Once completed/graduated, the grantee is eligible to apply for the PCIEERD BalikSaliksik program (for PhD) and other HRIDD programs such as the Regional Research Institution which is open to new researchers.
9. The decision of PCIEERD on any application for financial support under the HRD program is considered final and unappealable.
10. The grant shall be subject to availability of funds and the accounting and auditing rules and regulations.
11. Application forms and guidelines can be downloaded at the PCIEERD website at http://www.pcieerd.dost.gov.ph.
12. No new request shall be processed unless a previous grant has been fully liquidated/settled.

Qualifications Requirements

2. Qualifications Requirements

1. Attendance to Trainings
   The applicant must:
   • Be a BS, MS or PhD student or degree holder in any science or engineering course or existing project staff or researcher of an on-going PCIEERD- or DOST-funded project
   • Have no pending obligations to PCIEERD relative to the HRDP grant
   • Be a Filipino citizen
   • Be endorsed by the sending institution (at least the Dean or equivalent) or the Project Leader of an on-going PCIEERD-or DOST-funded project
   • Have a minimum research/laboratory/industryexperience of at least one (1) year
   • If employed, must have at least two (2) years employment with the Sending Institution
   • In case the applicant has no sending institution or student, must have at least two (2) years research/laboratory experience in the university enrolled in
   • Be of good health and fit to undergo the training, as certified by a licensed physician
2. Conduct of Group Trainings
   • The requesting institution must be an organized and SEC-recognized entity, which maybe an academic or research institution, professional organization; for non-academic private institution, seek partnership with academic institutions.
   • The requesting institution must have been cleared of all obligations from previous PCIEERD grant/s
   • The topics to be covered are within the PCIEERD's R&D priority areas of concern.
   • The proposed activity involves dissemination of knowledge and/or technical skills upgrading.
   • The requested budget conforms to allowable expense items.

Documentary Requirements

3. Documentary Requirements

1. Attendance to Trainings
   The applicant must:
   • Application form
   • Proposed Line-Item-Budget (LIB)
   • Endorsement from sending institution or the Project Leader guaranteeing the return of the grantee and to employ the grantee upon return from the training to serve the required service obligation.
   • If no sending institution, an endorsement from the university enrolled in, justifying the importance of his/her participation in the training for the completion of his/her degree
   • Certification signed by the Project Leader stating that the training expenses related to the application is not included in the approved project cost.
   • Formal acceptance and/or invitation from the host institution/training institution (at least Department Chair) or the organizer as the case may be
   • Copy of training programme
   • Curriculum Vitae (CV)
   • Medical certificate from a licensed physician stating that the applicant is of good health condition and fit to undergo training
2. Conduct of Group Trainings
   • Application form
   • Proposed Line-Item-Budget (LIB)
   • Tentative Programs of Activities
   • Letter of endorsement from the Head of the organization/institution
   • Terms of Reference (TOR) for speakers, support staff, and organizing committee (for payment of honoraria)
   • SEC-registration (for Scientific/Professional organizations), for first timers

Entitlements

4. Entitlements

1. Attendance to Trainings
   

   	Foreign	Local
   Training fee	/	/
   Actual travel expense for the most direct and economical route, inclusive of in-land transport to and from airport and travel insurance	/	/
   Daily subsistence allowance	/ Based on the prevailing UNDP rate for less than 15 days; otherwise, Number rates should apply	/ Local per diem rates apply
   Incidental expenses based on actual amount but not to exceed PhP10,000 (Passport application fees not included)	/

2. Conduct of Trainings
   • Honoraria of speakers based on DOST Guidelines (TOR required)
   • Professional services for Consultancy Services
   • Transportation of local participants (not to exceed Php10,OOO/person)
     Note: international airfare not covered
   • Accommodation of local participants (not to exceed Php5,OOO/night)
   • Supplies and materials for the preparation of training materials
   • Printing of proceedings or training materials
   • Printing of promotional and informational materials
   • Communication expenses
   • Subscription expenses for online platform, such as zoom, etc.
   • Representation expenses (maximum 500/person)
   1. Counterpart funding is required and may include, but not limited to, expenses incurred during the preparatory phase.
   2. Quotation for the Consultancy services should be submitted.
   3. The grant shall be for a maximum of PhP500,000.

Release of Entitlements

5. Release of Entitlements

1. Once approved, the grantee shall be required to report to PCIEERD for orientation prior to release of the grant. A waiver maybe signed on justifiable or meritorious cases.
2. For Attendance to Training, the grant shall be released to the grantee while for the Conduct of Group Trainings, the grant shall be released to the requesting institution.
3. The grant shall be released directly to the bank account of the grantee or requesting institution, as the case maybe. For processing of the release, the following information shall be submitted to PCIEERD: bank account name, bank account number, bank name, branch (preferably Land Bank of the Philippines (LBP)).
4. For LBP account holders, the actual crediting of the grant is 24 to 48 hours while for other banks, it will depend on the bank's processing time.
5. For accounts with other banks, corresponding bank charges/fees, will be charged directly to the grantees account. PCIEERD will not shoulder any bank charges.

Responsibilities

6. Responsibilities

1. Attendance to Training

1. The grantee shall complete and devote the full amount of time based on the plan of activities and/or the approved duration of the grant.
2. For foreign, the grantee shall conduct himself/herself in a manner that will not bring disgrace or dishonor to the country.
3. The grantee shall report to PCIEERD for debriefing and oral presentation after completion of the training.
4. The grantee shall submit the following within thirty (30) days upon arrival and/or completion of the training:
   • Terminal accomplishment report with soft copy of photos
   • Proof of completion/completion of attendance
   • Liquidationreport (Original copies of official receipts shall also be submitted.)
   • Action plan (6Ps), using attached OMS form
5. Upon completion of the training, the grantee shall render the following service obligation within the Philippines, preferably in the sending institution:

   Duration of activity attended	Foreign	Local
   6 months and more	2 years for everyyear or a fraction thereof 6 months and more	1 year
   2 months and more but less than 6 months	1 year	6 months
   Less than 2 months	6 months

6. Any service redered before the completion of the training of grant covered shall not be counted.
7. The following are considered part of the return service:
   1. As return service, the grantee should be involved in at least one project to demonstrate applications of the skills gained from the training, preferably within one (1) year upon return.
   2. The grantee shall render return service in a form of lecture outside of his/her institution to an appropriate audience to disseminate the knowledge gained from the training.
8. An Output Monitoring Sheet (OMS) shall be submitted by the grantee to PCIEERD every 6 months until the service obligation has been completed. For every item reflected in the OMS, pertinent documents must be attached.
9. The grantee shall provide an accomplished OMS (BPs) with necessary supporting documents at the end of his/her service obligation for the surveillance of offshoots from the research work.
10. The grantee shall seek permission and/or clearance from PCIEERD for travel abroad before completion of required return service, provided the trip is approved/endorsed by the host institution/employer;

    Duration of attachment	Allowable duration of travel
    6 months and below	Maximum of two weeks
    More than 6 months	1 month

11. The grantee shall submit the following documents to support the request for permission and/or clearance for travel abroad:
    • Formal request indicating the purpose, place of travel, and actual dates of departure and arrival
    • Endorsement from supervisor (where applicable)
    • Invitation and acceptance to training/conference
    • Abstract of paper, where applicable
12. For travels exceeding one (1) month, a deed of undertaking has to be accomplished.
13. The grantee shall acknowledge the support of PCIEERD in all reports, printed information materials and/or publications that may be released in connection with the PCIEERD grant, a copy of which should be provided to PCIEERD.

2. Conduct of Training

1. The grantee institution shall allocate two (2) free slots for PCIEERD personnel to altend and/or monitor the activity.
2. The grantee institution shall submit the following within 30 days after the completion of the activity:
   • Two copies of the proceedings (soft and hard copy) and/or Copy of presentation/training materials
   • Copy of program of activities, altendance sheets (soft copy)
   • Terminal report, using the prescribed format with and pictures (soft copy)
   • Financial report using prescribed format
   • Feedback form using the prescribed format
3. The grantee institution shall acknowledge the support of PCIEERD in all reports, printed information materials and/or publications that may be released in connection with the PCIEERD grant, a copy of which should be provided to PCIEERD

General Guidelines

7. General Guidelines

1. Application with complete documentary requirements must be submitted not later than the specified deadline for the Call for Proposal, through the DPMIS at http://dpmis.dost.gov.ph, and copy to:
   Human Resources and Institution Development Division (HRIDD)
   Philippine Council for Industry, Energy and Emerging Technology Research and
   Development - Department of Science and Technology (PCIEERD-DOST)
   4th and 5th Floors, Science Heritage Building, Science Community Complex, DOST
   Compound, General Santos Avenue, Bicutan, Taguig City, Metro Manila
2. Only applications submitted through the DPMIS and with complete requirements will be processed. Applications with incomplete requirements will be not be processed and will be returned to the applicant.
3. Late applications will not be processed
4. Applications will be screened and evaluated by the HRIDD.
5. Qualified applicants shall be endorsed for approval of the PCIEERD Executive Director.
6. Merits which are not within the guidelines shall be subject to the approval of the PCIEERD Management Team.
7. In case of non-compliance with the contract, the grantee shall be required to repay the PCIEERD financial assistance, prorated. with 12% interest. The repayment shall be made within one year from receipt of the grant. Otherwise, additional interest shall be imposed depending on the time involved.
8. In case of public health emergency, conduct of activities remotely maybe allowed as requested.
9. The decision of PCIEERD on any application for financial support under the HRD program is considered final and unappealable.
10. The grant shall be subject to availability of funds and the accounting and auditing rules and regulations.
11. Application forms and guidelines can be downloaded at the PCIEERD website at http://www.pcieerd.dost.gov.ph.
12. No new request shall be processed unless a previous grant has been fully liquidated/settled.
13. Prior approval shall be sought from PCIEERD for any changes to be made in the approved LIB, activities and other matters related to the grant. Requests for realignment shall be allowed only once and shall be made before the activity

Qualifications Requirements

2. Qualifications Requirements

Applications/Proposals should be submitted through the DOST Project Management Information System (DPMIS) at http://dpmis,dost.gov.ph together with the following required documents:

1. Letter of request
2. Endorsement letter from the prospective host institution
3. Accomplished application form
4. Curriculum vitae (CV)
5. Proposed budget
6. Detailed proposal, using DOST Form 2

Responsibilities

3. Responsibilities

The grantee shall:

1. Exert all efforts to attain the project objectives with the specified Project Work Plan (DOST Form 2B-1).
2. Submit to PCIEERD the quarterly progress and financial reports, using prescribed DOST formats
3. Make an oral presentation of the results to PCIEERD, to be scheduled by PCIEERD, after the completion of the project;
4. Submit to PCIEERD within sixty (60) days from the completion of the project the following, using the prescribed DOST format:
   • Project Terminal Report in three (3) hard copies and one (1) electronic copy
   • Audited Financial Report
   • Report of Disbursement (ROD) and Report of Checks Issued (RCI)
5. Present progress of accomplishments during quarterly project monitoring conducted by PCIEERD.
6. Comply with the use of the required PCIEERD systems for monitoring and management such as the Financial Management Information System (FMIS), Project Management Information System (PM IS), etc.

The Requesting Institution shall:

1. Release to the grantee the funds under the approved grant in accordance with the approved Line-Item-Budget (LIB).
2. Monitor and ensure that the grantee attains the project objectives based on the specified work plan.
3. Return to PCIEERD any unexpended balance of the grant fund within six (6) months after the project completion.
4. Provide counterpart funds, in cash or in kind, as required under the DOST GIA Guidelines.
5. Assist the grantee in procurement, accounting and other administrative related work.

The PCIEERD shall:

1. Provide financial assistance in accordance with the approved LIB.
2. Conduct quarterly monitoring (progress and financial) of the project.
3. Assist the grantee in the use of the PCIEERD systems such as the Financial Management Information System (FMIS), Project Management Information System (PMIS), etc.

General Guidelines

4. General Guidelines

1. Application documents, together with the proposal, must be submitted through the OOST Project Management Information System (DPMIS) during the announced Call for Proposal.
2. Applications/Proposals submitted outside the Call and the DPMIS will not be accepted.
3. Initial screening and evaluation will be conducted by the Human Resources and Institution Development Division (HRIDD). The project proposals shall be referred to the concerned R&D division for comments.
4. Qualified applicants shall be endorsed to the PCIEERD Management Team (PMT) for approval and PCIEERD Governing Council (GC) for confirmation.
5. The grant can be availed only once by the applying researcher.
6. The grants shall be subject to availability of funds. The number of and amount of funds allotted for each grant shall be announced in a "Call for Balik-Scientist Proposals."
7. The use of the grant shall be governed by the DOST GIA Guidelines as revised, and subject to existing accounting and auditing rules and regulations.
8. Failure to comply with the applicable laws, rules and regulations, shall be considered as a ground for the termination of the grant.
9. Ownership and utilization of intellectual properties and intellectual property rights resulting from the projects shall be governed by the Philippine Technology Transfer Act of 2009.

Project Team Composition

2. Project Team Composition

• The project may be done individually or as a group. For group projects, the project team may have a maximum of five (5) members.
• The project leader should be employed in any academic institution or NGA. An endorsement from the head of institution is required since the project funds will be released to the said academic institution or NGA.
• Preferably, for group projects, at least one member should be employed in the cooperating partner. This will ensure easy access to data and immediate utilization of the technology or system developed.

Qualification Requirements

3. Qualification Requirements

To qualify to the program, the project leadeer and/or project team should be a:

• Filipino citizen
• 1. Learner or graduate of the SPARTA project or DSA-related training provided by a reputable training institut[,/ion; or
  2. Graduate of any DSA-related degree program; or
  3. On-going MS or PhD student of any DSA-related degree program or
  4. Researcher, faculty, personnel or practitioner in the data science sector
• New researcher or has not availed of a PCIEERD or DOST R&D grant
• For graduate students, the project should be a requirement for graduation. An endorsement from adviser is required.
• Have a cooperating partner from the LGU, NGA or MSMEs or endorsed by the head of implementing institution to ensure use of the developed system or technology

Application Requirements

2. Application Requirements

1. Letter of request addressed to the PCIEERD Executive Director to be submitted and received through the DOST Project Management Information System (DPMIS) website: https://dpmis.dost.gov.ph within the announced deadline of application complete with following documentary requirements
   1. Detailed proposal with description of proposed scope of work including plan of activities approved by the mentor. (available at DPMIS)
   2. Application form (downloadable from the PCIEERD Website)
   3. Curriculum vitae (CV) of the studenVs and mentor
   4. Endorsement from sending institution (at least the Dean/Principal or equivalent)
   5. Budgetary requirements (LIB) (available at DPMIS)
   Only applications with complete documentary requirements will be processed.
2. For additional research, dissemination, and incentives grant
   Letter of request addressed to the PCIEERD Executive Director should be submitted with the following documentary requirements:
   1. Research grant (within six month upon completion of the YIP project):
      • Detailed proposal on the additional research to be done including workplan or plan of activities approved by the Mentor/Adviser (available at DPMIS)
      • Budgetary requirements (LIB) certified by the mentor (available at DPMIS)
      • Endorsement from head of institution/principal/dean, with recommendation from the mentor/adviser
   2. Dissemination Grant (during project duration or within six (6) months after the completion of the YIP project)
      • Acceptance from the organizer for the paper/poster presentation or the journal/publisher for paper publications
      • Copy of abstract of the approved paper
      • Budgetary requirements
      • Endorsement from head of institution/principal/dean, with recommendation from the mentor/adviser
   3. Incentives
      • Proof of recognition
      • Accomplished Output Monitoring Sheet (OMS)
      • Supporting documents for the 6Ps outputs
      • Endorsement from head of institution/principal/dean, with recommendation from the mentor/advise

Criteria for Selection

3. Criteria for Selection

1. The research area must be within the PCIEERD sectoral priority areas / HNRDA.
2. The work must exhibit innovation or generation of new knowledge;
3. The research must address any current/pressing national problem;
4. The research must produce at least one of the 6Ps as output.

3.1. Criteria for Provision of Seletives

Screening and Evaluation Process

4. Screening and Evaluation Process

The application will be evaluated based on the identified criteria and subject to the following evaluation process:

1. Initial screening conducted by PCIEERD-HRIDD
2. Shortlisting of the applications
3. Review of the shortlisted proposals/applications by the Technical Panel
4. Presentation of finalists
5. Confirmation by PCIEERD Management Team
6. Announcement of the YIP grantees may be done in conjunction with other PCIEERD events

Entitlements

5. Entitlements

1. The financial assistance shall be covering the following:
   

   Stipend/living allowance	HS student P12,000/mo (individual/group) BS student P15,000/mo (individual/group)
   Maintenance and Other Operating Expenses (MOOE) covering any of the following:	Maximum of: HS Student PhP250,000.00 BS Student PhP500,000.00
   Laboratory expenses Equipment rental Testing consumables/fees Printing expenses Communication expenses Representation expenses Research-related travel expenses Other supplies and materials (subject for approval based on the submitted line-item-budget)
   Other MOOE Capital Outlay Equipment	Not to exceed Php50,000.00
   *Dissemination grant Paper/Poster presentation (for a maximum of three (3) members per team) to cover:	Not to exceed Php150,000.00 per team
   Registration fee Most direct and economical airfare Daily Subsistence Allowance
   *Paper publication to cover: Publication fee
   Honoraria for mentor	PhP8,800/month
   Other Professional Services	PhP5,000.00(Terminal Financial Report Auditing Services) Other Prof. Services Expenses: To be provided only if there is a valid need to consult with other mentors
   *Incentive	Maximum amount of Php100,000.00 per team, subject to approval of the PCIEERD Management Team (PMT) and based on the Total Score as per Incentives Criteria Total Score Amount/Incentive 90-100 PhP100,000.00 76-89 PhP75,000.00 65-75 PhP50,000.00

   *Notes:
   *Only applicable to ongoing or completed YIP grantees
   - If more than the maximum allowable grant is needed, PMT approval should be sought.
   - If access to DOST laboratories is needed, PCIEERD may help make the necessary arrangements.
   - The additional research grant, dissemination grant, and incentive grant shall be subject to availability of funds of the YIP and to existing government accounting and auditing rules and regulations.
   - For grantees needing assistance for technology transfer-related activities, requests shall be endorsed by PCIEERD to appropriate agency, e.g. TAPI, TBI, etc.

2. Release of entitlements
   
   All entitlements will be released to the Institution.
   
   The institution shall release the stipends directly to the grantees. For grantees under the legal age of 18, parents or legal guardian must claim their stipend on their behalf. Stipends of the students may be put on hold if there are no progress in the project.
   
   An official receipt from the Institution must be issued to PCIEERD upon receipt of the grant.
   
   50% of the honoraria of the Mentor's fee will be released upon submission of report reflecting at least 50% of the target activities and outputs have been accomplished. The remaining 50% will be released upon completion of the project and submission of complete terminal documents.

Responsibilities

6. Responsibilities

1. Grantee
   The Grantee shall:
   • Devote the full amount of time based on the plan of activities.
   • Submit a Progress Report to PCIEERD every quarter until the completion of the research.
   • Upon completion of the research, the grantee shall report to PCIEERD for debriefing, oral presentation and submission of the following within 30 days:
     • Terminal accomplishment report noted by the sending institution (at least Dean/Principal or equivalent)
     • Audited Financial report
     • Follow-through action plan certified by the mentor (6Ps)
   • Grantees under the legal age of 18 will be represented by their parents or legal guardian in all legal contracts.
   • Acknowledge the support of PCIEERD in all reports and publications that may be released in connection with the research, a copy of which should be provided to PCIEERD.
   • In case of travel abroad within the duration of the project, the grantee must notify PCIEERD about the travel.
2. Mentor
   The Mentor shall:
   • Provide guidance during the research project;
   • Ensure that the target activities and outputs are achieved within the approved duration;
   • In coordination with PCIEERD, monitor the grantee's accomplishment vis-avis the approved plan of activities;
   • Manage the financial grant;
   • Ensure submission of the quarterly progress report by the grantees;
   • Require grantees to undergo training in safety procedures relevant to the project, e.g. laboratory safety, handling and disposal of chemical and biological samples, electrical hazards, etc.;
   • Upon completion of the research, submit to PCIEERD the following:
     • Evaluation / Recommendation Report
     • Terminal Report
     • Audited Financial Report
3. Sending Institution
   The Sending Institution shall:
   • Provide the facilities and equipment (if available) including safety and emergency facilities (as the case may be) during the conduct of the research project;
   • Ensure compliance to safety procedures relevant to the project;
   • Duly note receipt of the grant;
   • Release the stipend to the grantees or to the parent of the minor grantees;
   • Ensure that the mentor have a surety/cash bond before the release of the grant;
   • Endorse submission of the following documents to PCIEERD by the Mentor upon completion of the research:
     • Evaluation / Recommendation Report
     • Terminal Report
     • Audited Financial Report

Procedural Guidelines

7. Procedural Guidelines

1. Complete application documents must be addressed and submitted to DOST Project Management Information System (DPMIS) website: https://dpmis.dost.gov.ph before the announce deadline
2. Late applications will not be processed. However, these can be re-submiUed in the next cycle of applications;
3. Initial screening of applications will be done by the PCIEER-HRIDD, after which, the shortlisted applications will be evaluated by the Technical Panel, which will then identify the finalists. Finalists will be required to make a presentation to the Technical Panel: d.) Final list of grantees will be presented to the PCIEERD Management Team for confirmation;
4. Announcement of grantees may be done in conjunction with PCIEERD events;
5. The PCIEERD Consortium will be furnished with the list of the grantees for monitoring purposes. Representatives from the consortium maybe invited during the monitoring of the YIP projects.

General Guidelines

8. General Guidelines

1. The decision of PCIEERD on any application for financial support is considered final and unappealable.
2. All grants shall be subject to availability of funds and the accounting and auditing rules and regulations.
3. All application forms and guidelines can be downloaded at the PCIEERD website at http://www.pcieerd.dost.gov.ph.