Who can apply?

This Call for Proposals is intended for those whose concept proposals submitted inMarch 2024 were endorsed for further development into Full Proposals.

Any public and private universities and colleges, Research and Development Institutes(RDIs), R&D Consortia, non-profit laboratories, other public or private non- profit S&Tinstitutions located in the Philippines with proven competence may apply for GIA supportof DOST and DOST-PCIEERD and its grant-giving units, provided that their conceptproposals are endorsed for submission of Full Blown Proposals.

The proposal falling under the specific research areas shall have an overall goal to benefit Filipinos. Non-profit S&T organizations are those, which: (1) are operated primarily for scientific, educational, service, or similar purposes in the public interest;and (2) are not organized primarily for profit. Non-profit organizations engaged inlobbying activities are not eligible to apply.

What we're looking for?

Proposals to be submitted and or funded under this announcement must demonstrate the advancement of Science and Technology, alignment to government’s economic policy direction and fall under at least one of the DOST-PCIEERD Priority Programs.

Eligible costs

Except for projects involving public good, the applicant’s organization shall provide at least 15% counterpart funding, in cash or in kind, while the remaining cost shall be covered under the Grant. Only eligible and allowable costs may be used for counterpart fund and/or in-kind contribution (ex. utility costs, office space rental,etc.), as determined by DOST-PCIEERD. The proposal must describe how the applicant will provide the counterpart fund/in-kind contribution and the role that the Grant will play in the overall project.

The requested budget shall be itemized following the DOST Form 4-Project Line-Item Budget. The grant may cover partial or full cost of the project, both direct andindirect costs, which shall include personnel services, maintenance and otheroperating expenses, and capital outlay that are integral part of the project. Allexpenditure items shall be in accordance with the Unified Account Code Structure(UACS) and relevant provisions as shown in Section IX, B. Line Item BudgetPreparation of AO 011 series of 2020 Revised Guidelines for the Grants-in-aidProgram of the Department of Science and Technology and its Agencies,Amendments (AO 013 and AO 017 series of 2021; and AO 004 Series of 2023).,

How to apply?

Applications (full-blown proposals) should be submitted through the DOST Project Management Information system (http://dpmis.dost.qov.ph) from 8:00 A.M. of May 1,2024 to 5:00 P.M. of May 31, 2024.

It will not be possible to submit an application to the call after the time mentioned above.Proposals submitted after the deadline will not be considered. Applicants areencouraged to leave enough time for proposal inputting in the DPMIS before this date.

When submitting your application, please follow these steps:

1. Register and create an account in the DPMIS. (First time proponents are advisedto register in the DPMIS ahead of time to ensure timely approval by the systemadministrator).
2. Log in to your DPMIS account
3. Select Type of Proposal: PCIEERD GIA Program/Project (2026 Funding)
4. Select Classification: New Proposal

The following will automatically be disapproved:

1. Proposals from organizations that are not qualified to submit during this Call;
2. Proposals without Endorsed Concept Proposals
3. Proposals not submitted through DPMIS.
4. Proposals submitted beyond the timeline.

Documents Required

In addition to the DOST Proposal Form, the proponent is required to submit andupload the following requirements:

1. Supplementary Files
2. Workplan
3. Endorsement of Head of Agency
4. Gender and Development (GAD) Score Sheet
5. Curriculum Vitae
6. Technology Roadmap (if applicable)
7. Letter of Intent/Letter of Cooperation (if applicable)
8. Ethics clearance (if applicable)
9. Biosafety clearance (if applicable)
10. Informed Consent Form (if applicable)
11. Case Report Forms (if applicable)
12. Clearance from DOST or the Funding agency (e.g. DOST Councils) onpreviously funded completed projects
13. For the private sector, non-govemment institutions, except private HigherEducation Institutions (HEIs)
    • Up-to-date Securities and Exchange Commission )SEC) registration or Up-to-date Securities and Exchange Commission )SEC) registration or Department of Trade and Industry (DTI) registration or CooperativeDevelopment Authenticity (CDA) registration certificate, or authenticatedcopy of latest Articles of Cooperation and other related legal documents.
    • Co-signers statement (if applicable)
    • Copy of latest income tax return (ITR)
    • Mayor’s permit where the business is located
    • Audited Financial Statement for the past three (3) years preceding theAudited Financial Statement for the past three (3) years preceding thedate of project implementation or in case of those with cooperation of lessthan —

Document Summaries

1.) DOST Proposal Format

Applicants shall follow the DOST GIA Proposal Format (R&D or non-R&D, which ever is applicable) which will be accomplished in the e-Proposal portal at dpmis.dost.qov.ph.Instructions for submission are also available in this site.

Example of a DOST Proposal Format: R&D

1. Title - the identification of the Program and the component projects,
   1. Project-  refers to the basic unit in the investigation of specific S&T problem/swith predetermined objective/s to be accomplished within a specific timeframe.
   2.  Project Leader- refers to a project’s principal researcher/implementer.
   3. Project Duration- refers to the grant period or timeframe that covers the approved start and completion dates of the project, and the number ofmonths the project will be implemented.
   4. Implementing Agency- the primary organization involved in the execution Implementing Agency- the primary organization involved in the executionof a program/preject which can be a public or private entity
2. Cooperating Agency/ies

Refers to the agency/ies that support/s the project by participating in its implementationas collaborator, co-grantor, committed adopter of resulting technology, or potentialinvestor in technology development or through other similar means.

III. Site/s of Implementation

Location/s where the project will be conducted. Indicate municipality, district, province,Location/s where the project will be conducted. Indicate municipality, district, province,region, and country.

IV. Type of Research

Indicates whether the project is basic or applied

.a. Basic research- is an experimental or theoretical work undertaken primarily to acquire new knowledge of the underlying foundations of phenomena andacquire new knowledge of the underlying foundations of phenomena andobservable facts, without any particular or specific application or use in view.

b. Applied research- is an investigation undertaken in order to utilizedata/information gathered from fundamental/basic researches or to acquirenew knowledge directed primarily towards a specific practical aim or objectivewith direct benefit to society.

V. R&D Priority Areas

The Priority areas are aligned with the 4 Pillars of DOST. It also aligns with theThe Priority areas are aligned with the 4 Pillars of DOST. It also aligns with theHarmonized National R&D Agenda (HNRDA) for 2022-2028 and PCIEERD's Roadmapand Action Plan (2021-2028) which is clustered into a program agenda called NEXUSor Nurturing Exemplars of Unified Scientific Solutions.

The details are contained in the Call Write -up which was disseminated during theCall for Concept Proposals.2024 Call Themes Write up.pdf

VI. Executive Summary- briefly discusses what the whole proposal is about

VII. Introduction- a formally written declaration of the project and its idea and context to explain the goals and objectives to be reached and other relevant information thatexplains the need for the project and aims to describe the amount of work planned forimplementation; refers to a simple explanation or depiction of the project that can beused as communication material.

VII.1. Rationale- brief analysis of the problems identified related to the project

    Significance- refers to the alignment to national S&T priorities, strategicrelevance to national development and sensitivity to Philippine political context,culture, tradition and gender and development.

VII.2. Scientific Basis- other scientific findings, conclusions or assumptions used as justification for the research

   Theoretical Framework- the structure that summarizes concepts and theoriesthat serve as basis for the data analysis and interpretation of the research data.

VII.3. Objectives- statements of the general and specific purposes to address the problem areas of the project.

VIII. Review of Literature 

Refers to the following: (a) related researches that have been conducted, state-of-theartor current technologies from which the project will take off; (b) scientific/technicalmerit; (c) results of related research conducted by the same Project Leader, if any; (d)Prior Art Search, and; (e) other relevant materials.

IX. Methodology

Discuss here the following: (a) variables or parameters to be measured and evaluatedor analyzed; (b) treatments to be used and their layout; (c) experimental proceduresand design; (d) statistical analysis; (e) evaluation method and observations to be made,strategies for implementation (Conceptuai/Analytical framework).

X. Technology Roadmap (if applicable) A visual document that communicates the plan for technology. It is a flexible planning technique to support strategic and long-range planning by matching short- and longtermgoals to specific technology solutions.

XI. Expected Outputs (6Ps)

Deliverables of the project based on the 6Ps metrics (Publication, Patent/lntellectualProperty, Product, People Service, Place and Partnership, and Policy).

1.  Publication- Conference proceedings; Publications in internationally/locally recognized indexed journals; Publication in non-indexed, peer-reviewedjournals, conferences/abstracts in scientific journals e.g. Scopus, Web ofScience, etc.; Published patent landscape reports; Theses and dissertations;High Impact Journal Publications; Industry Article Citation Impact.
2.  Patent/lntellectual Property- Utility Model, Copyright, Trade Secret, Industrial Design
3. Products and Processes - Proof of Concept (TRL 3); Prototype (TRL 4) and IRL1-5; Translation of Prototype to Product/Process (TRL 4-5); Technology Transferor Commercialization (TRL 6-8; IRL 5-8);Other Products or Processes for Public Good: Systems and Tools; Databaseand Compendium.
4. People and Services- Addition to Scientific Workforce by Graduating Science and Engineering Programs (B.S., M.Sc., and Ph. D. Degree Holders),Mentorships, Internships, Post-Docs, Sandwiches, and Joint/ExchangePrograms; Number of Trained Personnel in Specialized Fields of ProjectRelated Studies Through Trainings, Seminars, Write Shops, Workshops,Conferences, and Fora; Trainings, Seminars, Writeshops; Workshops;Conferences; Fora; For Operational Support for Consortia: Number ofTrained Personnel Through Human Resources Development ActivitiesConducted; Number of Services
5. Places and Partnership- Established or Upgraded Facilities; Letter ofSupport/Commitment and Memorandum of Agreement/Understanding; For Operational Support of the Consortia or Equivalent Body: New PartnershipsForged with Higher Education Institutions (HEIs), Private Organizations, Micro,Small, and Medium Enterprises (MSMEs) and/or Large Industries to BecomeMembers of the Consortium or Equivalent Body
6. Policies: Policy briefs; Protocols (Procedure/Guidelines); National and International Standards; Proposed Congressional laws or legislations;Proposed executive order/administrative order/department order; Policiesadopted by private sector/associations from project outputs; Memorandumcircular and roadmaps adopted through policy; Updating of regulatory rules andguidelines of professional societies; Policy recommendations in the form of policy brief; Proposed policy adopted and translated into public service bypolicy brief; Proposed policy adopted and translated into public service byend- users.
7. Public Engagement for S&T Projects - Outputs under this category are classified into Dissemination, Dialogue, and Participation. Dissemination: brochures, videos, posters, flyers, primers, technology guides, press releases, new and feature articles (tri-media and social media), pamphlets, newsletters, marketing collaterals, investment kits, media interviews, infographics, exhibitions/fairs, pitching activities, and other popular Forms.

Dialogue and Participation: commercialization activities, focus discussion groups, stakeholders’ meetings, fora, press conferences, citizen science activities, and other public engagements of similar nature.

XIV. Target Beneficiaries

Refers to groups/persons who will be positively affected by the conduct of the project.

XV. Sustainability plan

Refers to the continuity of the project or how it shall be operated amidst financial, social, and environmental risks.

XVI. Gender and Development (GAD) Score

Refers to the result of accomplishing GAD checklists for project monitoring and evaluation/project management and implementation to highlight the contribution of the project in the achievement of the objectives of Republic Act 7192, “Women in Development and Nation Building Act,” interpreted as gender-responsive, gendersensitive, has promising GAD concepts, or GAD is invisible.

XVII. Limitations of the Project

Refer to restrictions or constraints in the conduct of the project.

XVIII. Risk- refers to an uncertain event or condition that its occurrence has a negative effect on the project.

Assumption- refers to an event or circumstance that its occurrence will lead to the success of the project.

XIX. Literature Cited

An alphabetical list of reference materials (books, journals and others) reviewed. Use standard system for citation.

XX. Personnel Requirement

Details on the position of personnel to be involved in the project, percent time devoted to the project, and responsibilities.

XXI. Budget By Implementing Agency

Personnel services (PS), maintenance and other operating expenses (MOOE), and equipment outlay (EC) requirement of the project by implementing agency for Year 1 and for the whole duration of the project. Please refer to the DOST-GIA Guidelines for the details (Section IX.B of DOST Administrative Order (A.O.) 011, s. 2020).

1. PS- total requirement for wages, salaries, honoraria, additional hire and other personnel benefits.
2. MOOE- total requirement for supplies and materials, travel expenses, communication, and other services.
3. EO- total requirement for facilities and equipment needed by the Program

XXII. Other Ongoing Projects Being Handled By the Project Leader

List of ongoing projects being handled by the Project Leader funded by the DOST-GIA Program and other sources, and the accompanying responsibilities relevant to the project.

How we will assess your application

A. Review and Selection Process

Proposals shall be evaluated according to a set of criteria for each level of evaluation: Division Level, PCIEERD Management Team (PMT) level, Technical Panel (TP) level, Governing Council (GC) level, and the DOST Executive Committee (EXECOM) level (for proposals for DOST GIA funding) as shown below. Applicants should directly and explicitly address these criteria as part of their proposal submission. 

Criteria for PCIEERD-GIA Program funding:

PCIEERD Management Team

1. Socio-economic Impact

Potential of project to create/provide/generate employment.

Potential to Increase income and productivity

Ability to address any current/pressing national problem, among others, are specified and guantified

2. Environmental Impact

The project will not pose a significant adverse effect on the environment and/or public health.

Will improve environmental conditions using environment-friendly /clean process.

3. Plans for Research/Project Results Utilization

Plans on how R&D results will be used by the potential end user/s or adopters are defined

Addresses strategic needs/value

Sustainability plan for the resources generated and capacity built from the project

4. Marketability

Determine current and potential market demand

Has identified specific/potential end-users

Explore/Create new markets for the resulting product/process/service are specified

Advantage over existing products/services in the market

Potential adoption/use of the industry (manufacturer) and other partners

Technical Panel

1. Scientific Merit

Contribution to the advancement of knowledge and understanding in the field of Science & Technology.

The research is at par with the existing studies; cutting edge; world class research.

Sound scientific basis to generate new knowledge/innovative technology.

Will contribute to the enhancement/development of skills and expertise in the field/discipline.

2. Methodology

The procedures are clear, well-organized, well-described and based on a sound rationale.

The proposed methods and results are valid, replicable and reliable.

The proposed activities are reasonable to attain its expected outputs.

3. Financial Soundness

The proposed budget is reasonable in the conduct of the research. Expense items sought are appropriate and necessary.

There are adequate counterpart resources available (e.g. expertise, facilities) to carry out the research.

4. Timeframe

The duration of the project and its activities are reasonable.

The workplan is doable in a given timeframe.

The risk management plan was established to avoid delays in the project implementation.

5. Other Issues

Compliance to regulatory reguirements necessary in the conduct of research. Ethical issues (i.e. do not harm, informed consent, voluntary participation, privacy, anonymity, confidentiality) are properly addressed.

7. Sustainability

The likelihood that institutional, financial, and other resources are sufficient to sustain the project’s outcome in a sustainable way. Also, there are potential partners and techno-takers to be involved in the project.

• Research utilization plan under methodology
• Sustainability or business plan particularly those with market potential
• Letter of undertaking / commitment specifying roles/responsibilities and counterpart funding from potential partners, target users or techno-takers

Additional Criteria for DOST-GIA Program Funding:

1. Relevance

Aligned to national S&T priorities, strategic relevance to national development and sensitivity to Philippine political context, culture, tradition and gender and development.

2. Readiness and Chance of Success

Sound scientific basis to generate new knowledge or apply existing knowledge in an innovative manner.

3. Benefit-to-Cost

Provides a systematic approach to estimating the strengths and weaknesses of alternatives used to determine options which provide the best approach to achieving benefits while preserving savings (for example, in transactions, activities, and functional reguirements).

4. Partnership and Collaboration

Promotes partnership and collaboration supported by a letter of undertaking / commitment specifying roles/ responsibilities and counterpart funding from potential partners, target users or techno-takers; Complements completed or existing initiatives related to the proposal

5. Potential Impact

Potential impact of the project in terms of socio-economic, academic, policy, environment and health.

• Socio-economic potential
• Environmental impact assessment, if necessary
• Clearance from the institution’s ethics review board/ committee for research involving human and animal subjects, if applicable.
• Clearance from the DOST Biosafety Committee for research done involving the use of GMOs under contained use.

B. Other Factors

The Approving Authorities, the GC and/or EXECOM, based on the rankings and preliminary recommendation of the PMT, will make final funding decisions. The Approving Authorities may also consider programmatic priorities and geographic diversity of grants.

Contact

DOST-PCIEERD Project Managers are available to provide appropriate assistance to potential applicants interested in competing for this Call for Proposals. This may include assistance to potential applicants in determining eligibility of the applicant or the applicant’s proposed project for funding, questions about administrative issues relating to the submission of a proposal, and clarifications on the announcement.

Contacts:

Energy and Utilities Systems Sectors:

Engr. Nonilo A. Pena, This email address is being protected from spambots. You need JavaScript enabled to view it.

Industry Sectors:

Ms. Mary Grace Buenavides, :This email address is being protected from spambots. You need JavaScript enabled to view it.

Emerging Technologies Sectors:

Ms. Edna C. Nacianceno, This email address is being protected from spambots. You need JavaScript enabled to view it.

Special Concerns:

Environment: Ms. Mary Grace Buenavides 

Creative-animation, game, and film: Ms. Edna C. Nacianceno;

Creative-functional and aesthetic creations: Ms. Mary Grace Buenavides

DRR-CCA: Engr. Nonilo A. Pena

Science Communication Sector:

Mr. Mark Ivan RobI as This email address is being protected from spambots. You need JavaScript enabled to view it.

For general or inquiries related to the Call Guidelines, the applicant may contact:

Ms. Grace F. Estillore, Policy Coordination Division This email address is being protected from spambots. You need JavaScript enabled to view it.

Additional Information

PCIEERD Eligibility Criteria Checklist

PCIEERD Technical Panel (TP) Evaluation Criteria/Scoresheet

PCIEERD Evaluation Criteria for Emerging Technologies 

PCIEERD Management Team (PMT) Evaluation Criteria/Scoresheet

PCIEERD Governing Council (GC) Criteria/Scoresheet

PCIEERD  Revised  Criteria for Environmental Impacts of Programs and Projects

Other References

References for PCIEERD-supported projects:

http://projects.pcieerd.dost.gov.ph/

https://pcieerd.dost.gov.ph/librarv/annual-reports

https://pcieerd.dost.gov.ph/supported-programs-projects/supported-programs-and-projects/on-going-projects

https://pcieerd.dost.gov.ph/supported-programs-projects/supported-programs-and-projects/completed-projects

List any related content links

AO 011 series of 2020 Revised Guidelines for the Grants-in-aid Program of theAO 011 series of 2020 Revised Guidelines for the Grants-in-aid Program of theDepartment of Science and Technology and its Agencies

PCIEERD Sectoral Roadmaps: https://pcieerd.dost.gov.ph/library/road-maps

2024 Call Write Up

DOST AO 011 series of 2020

DOST AO 013 series of 2021

DOST AO 017 series of 2021;

DOST AO 004 Series of 2023