How to apply?
Applications should be submitted through the DOST Project Management Information system (http://dpmis.dost.gov.ph) from 8:00 A.M. of 01 December 2023 to 5:00 P.M. of 15 April 2024.
It will not be possible to submit an application to the call after the time mentioned above. Proposals submitted after the deadline will not be considered. Applicants are encouraged to leave enough time for proposal inputting in the DPMIS before this date.
When submitting your application, please follow these steps:When submitting your application, please follow these steps:
- Register and create an account in the DPMIS
- Log in to your DPMIS account
- Select Type of Proposal: Southeast Asia-Europe Joint Funding Scheme for Research and Innovation – 8th Call Joint Call for Proposals (STI)
- Select Classification: New Proposal
The following will automatically be disapproved:
- Proposals from organizations that are not qualified to submit during this Call;
- Proposals outside the priority areas of the Council; and
- Proposals submitted to any other call route/Council/s.
- Proposals not submitted through DPMIS.
Documents Required
As a summary, your application should include the following documents.As a summary, your application should include the following documents.
- DOST Proposal Form
- Supplementary Files
- Workplan
- Endorsement of Head of Agency
- Gender and Development (GAD) Score Sheet
- Letter of Intent/Letter of Cooperation
No additional attachments are permitted.
Document Summaries
1) DOST Proposal Format
Applicants shall follow the DOST GIA Proposal Format (R&D or non-R&D, whichever is applicable) which will be accomplished in the e-Proposal portal at dpmis.dost.gov.ph. Instructions for submission are also available in this site.
Example of a DOST Proposal Format: R&D
I. Title - the identification of the Program and the component projects.
- Project- refers to the basic unit in the investigation of specific S&T problem/s with predetermined objective/s to be accomplished within a specific time frame.
- Project Leader- refers to a project’s principal researcher/implementer.
- Project Duration- refers to the grant period or timeframe that covers the approved start and completion dates of the project, and the number of months the project will be implemented.
- Implementing Agency- the primary organization involved in the execution of a program/project which can be a public or private entity
II. Cooperating Agency/ies
Refers to the agency/ies that support/s the project by participating in its implementation as collaborator, co-grantor, committed adopter of resulting technology, or potential investor in technology development or through other similar means.
III. Site/s of Implementation
Location/s where the project will be conducted. Indicate municipality, district, province, region, and country.
IV. Type of Research
Indicates whether the project is basic or applied.
- Basic research- is an experimental or theoretical work undertaken primarily to acquire new knowledge of the underlying foundations of phenomena and observable facts, without any particular or specific application or use in view.
- Applied research- is an investigation undertaken in order to utilize data/information gathered from fundamental/basic researches or to acquire new knowledge directed primarily towards a specific practical aim or objective with direct benefit to society.
V. R&D Priority Area and Program
Based on the Harmonized National R&D Agenda 2017-2022, indicate in which R&D agenda the project can be categorized: Industry, Energy, and Emerging Technology; Disaster Risk Reduction and Climate Change Adaptation (DRR-CCA). Indicate also the specific Sector which is any of the following:Based on the Harmonized National R&D Agenda 2017-2022, indicate in which R&D agenda the project can be categorized: Industry, Energy, and Emerging Technology; Disaster Risk Reduction and Climate Change Adaptation (DRR-CCA). Indicate also the specific Sector which is any of the following:
- Energy
- Special sectoral concerns: Environment
Sustainable Development Goal (SDG) Addressed- indicates which among the 17 SDGs adopted by the United Nations Members States are addressed by the project
VI. Executive Summary- briefly discusses what the whole proposal is about
VII. Introduction- a formally written declaration of the project and its idea and context to explain the goals and objectives to be reached and other relevant information that explains the need for the project and aims to describe the amount of work planned for implementation; refers to a simple explanation or depiction of the project that can be used as communication material.
VII.1. Rationale- brief analysis of the problems identified related to the project
Significance- refers to the alignment to national S&T priorities, strategic relevance to national development and sensitivity to Philippine political context, culture, tradition and gender and development.
VII.2. Scientific Basis- other scientific findings, conclusions or assumptions used as justification for the research
Theoretical Framework- the structure that summarizes concepts and theories that serve as basis for the data analysis and interpretation of the research data.
VII.3. Objectives- statements of the general and specific purposes to address the problem areas of the project.
VIII. Review of Literature
Refers to the following: (a) related researches that have been conducted, state-of-the-art or current technologies from which the project will take off; (b) scientific/technical merit; (c) results of related research conducted by the same Project Leader, if any; (d) Prior Art Search, and; (e) other relevant materials.
IX. Methodology
Discuss here the following: (a) variables or parameters to be measured and evaluated or analyzed; (b) treatments to be used and their layout; (c) experimental procedures and design; (d) statistical analysis; (e) evaluation method and observations to be made, strategies for implementation (Conceptual/Analytical framework).
X. Technology Roadmap (if applicable)
A visual document that communicates the plan for technology. It is a flexible planning technique to support strategic and long-range planning by matching short- and long-term goals to specific technology solutions.
XI. Expected Outputs (6Ps)
Deliverables of the project based on the 6Ps metrics (Publication, Patent/Intellectual Property, Product, People Service, Place and Partnership, and Policy).Deliverables of the project based on the 6Ps metrics (Publication, Patent/Intellectual Property, Product, People Service, Place and Partnership, and Policy).
- Publication- published aspect of the research, or the whole of it, in a scientific journal or conference proceeding for peer review, or in a popular form.
- Patent/Intellectual Property- proprietary invention or scientific process for potential future profit.
- Product- invention with a potential for commercialization.
- People Service- people or groups of people, who receive technical knowledge and training.
- Place and Partnership- linkage forged because of the study.f.Policy- science-based policy crafted and adopted by the government or academe as a result of the study.
XII. Potential Outcome
Refers to the result that the proponent hopes to deliver three (3) years after the successful completion of the project.
XIII. Potential Impacts
- Social Impact- refers to the effect or influence of the project to the reinforcement of social ties and building of local communities.
- Economic Impact- refers to the effect or influence of the project to the commercialization of its products and services, improvement of the competitiveness of the private sector, and local, regional, and national economic development.
XIV. Target Beneficiaries
Refers to groups/persons who will be positively affected by the conduct of the project.
XV. Sustainability plan
Refers to the continuity of the project or how it shall be operated amidst financial, social, and environmental risks.
XVI. Gender and Development (GAD) Score
Refers to the result of accomplishing GAD checklists for project monitoring and evaluation/project management and implementation to highlight the contribution of the project in the achievement of the objectives of Republic Act 7192, “Women in Development and Nation Building Act,” interpreted as gender-responsive, gender-sensitive, has promising GAD concepts, or GAD is invisible.
XVII. Limitations of the Project
Refer to restrictions or constraints in the conduct of the project.
XVIII. Risk- refers to an uncertain event or condition that its occurrence has a negative effect on the project.XVIII. Risk- refers to an uncertain event or condition that its occurrence has a negative effect on the project.
Assumption- refers to an event or circumstance that its occurrence will lead to the success of the project.
XIX. Literature Cited
An alphabetical list of reference materials (books, journals and others) reviewed. Use standard system for citation.
XX. Personnel Requirement
Details on the position of personnel to be involved in the project, percent time devoted to the project, and responsibilities.
XXI. Budget By Implementing Agency
Personnel services (PS), maintenance and other operating expenses (MOOE), and equipment outlay (EO) requirement of the project by implementing agency for Year 1 and for the whole duration of the project. Please refer to the DOST-GIA Guidelines for the details (Section IX.B of DOST Administrative Order (A.O.) 011, s. 2020).
- PS- total requirement for wages, salaries, honoraria, additional hire and other personnel benefits.
- MOOE- total requirement for supplies and materials, travel expenses, communication, and other services.
- EO- total requirement for facilities and equipment needed by the Program.
XXII. Other Ongoing Projects Being Handled By the Project Leader
List of ongoing projects being handled by the Project Leader funded by the DOST-GIA Program and other sources, and the accompanying responsibilities relevant to the project.
2) Supplementary Files
These include related information on the proposed program/project like, resumes or curriculum vitae, support letters from relevant agencies/organizations, market supply/demand projections, etc. Below are explanations of required information, which should be attached in the proposal. These will also be submitted through the e-Proposals portal.
- WorkplanDescribe specific activities and/or methods to be undertaken and estimated timeline for each task.
- Endorsement of the Head of Agency
- Gender and Development (GAD) GAD Score Sheet
- Letter of Intent/Letter of Cooperation from interested adopters of the projectresults (specifying role/s and monetary/in-kind contribution in the project)