Who can apply?

IDP

• Any public and private universities and colleges, Research and Development Institutes (RDIs), PCIEERD R&D Consortia. Preference is given to the following PCIEERD Consortium member institutions located in the following regions:

1st Priority : IV-A, IV-B, X, and XI

2nd Priority: II, XIII, VI, VII and CAR

However, this should not preclude other Consortium members to submit and application.

HRDP

• Any Filipino who maybe students (undergraduate and graduate), researchers, engineers and faculty from any academic and research institution with proven competence may apply for GIA support of DOST-PCIEERD and its grant-giving units, provided that application/projects fall under the specific priority research areas with overall goal to benefit Filipinos.

GODDESS

Learners or trainees under the Project SPARTA

RRI

New researchers of the PCIEERD R&D Consortium

What we’re looking for?

Proposals to be submitted and or funded under this announcement must demonstrate the advancement of Science and Technology, alignment to government’s economic policy direction and fall under at least one of the DOST-PCIEERD Priority Programs identified in Annex A.

Eligible costs

100% of the project cost shall be covered under the Grant while the applicant’s organization shall provide atleast 15% counterpart funding, in cash/in kind, except for projects involving public good. Only eligible and allowable costs may be used for counterpart fund and/or in-kind contribution (ex. utility costs, office space rental, etc.), as determined by DOST-PCIEERD. The proposal must describe how the applicant will provide the counterpart fund/in-kind contribution and the role that the Grant will play in the overall project.

The requested budget shall be itemized following the DOST Form 4-Project Line-Item Budget.  The grant may cover partial or full cost of the project, both direct and indirect costs which shall include personnel services, maintenance and other operating expenses, and capital outlay that are integral part of the project.  All expenditure items shall be in accordance with the Unified Account Code Structure (UACS) and relevant provisions as shown in PCIEERD Administrative Order No. 2021-001 “Revised Guidelines in the Implementation of the PCIEERD Human Resources Development Program,” PCIEERD Administrative Order No. 2016-028 “PCIEERD Guidelines in the Implementation of the Infrastructure Development Program,” PCIEERD Administrative Order No. 2020-002 “Guidelines on the Implementation of the GODDESS Program” and DOST Guidelines for the Grants-in-aid Program of Department of Science and Technology and its Agencies.

How to apply?

Applications should be submitted through the DOST Project Management Information system (http://dpmis.dost.gov.ph) from 8:00 A.M. of July 7, 2021 to 5:00 P.M.  of August 6, 2021.

It will not be possible to submit an application to the call after the time mentioned above. Proposals submitted after the deadline will not be considered. Applicants are encouraged to leave enough time for proposal inputting in the DPMIS before this date.

When submitting your application, please follow these steps:

1. Register and create an account in the DPMIS
2. Log in to your DPMIS account
3. Select Type of Proposal: Any of the following – PCIEERD IDP, HRDP, GODDESS, RRI
4. Select Classification: New Proposal

The following will automatically be disapproved:

1. Proposals from organizations that are not qualified to submit during this Call;
2. Proposals outside the priority areas of the Council; and
3. Proposals submitted to any other call route/Council/s.
4. Proposals not submitted through DPMIS.

Documents Required 

As a summary, your application should include the following documents. 

1. DOST Proposal Form – Non R&D format

2. Supplementary Files

a. Letter of intent/request

b. Endorsement from Head of Agency and/or University enrolled in

c. Application form (Annex A)

Additional documents per component (Select Supplementary Files)

IDP

1. Five-year research agenda/strategic plan or equivalent
2. List of existing faculty/laboratory personnel and their specialization
3. List of ongoing/completed projects in the last 5 years
4. Curriculum vitae with contact details

HRDP

a. Visiting Expert Program

• Curriculum Vitae (CV) of the visiting expert
• Endorsement from the head of the host/requesting institution (or at least Dean or equivalent)
• Scheduled plan of activities
• Terms of reference (TOR)

b. Research attachment

• Detailed research proposal with plan of activities
• Acceptance from host institution (at least Dean or equivalent)
• Curriculum Vitae (CV)

c. Laboratory and Equipment Research Grant

• Copy of the approved Thesis / dissertation / research proposal
• Workplan
• Curriculum Vitae (CV) with contact details

d. Presentation of Scientific Outputs in Conferences, Seminars, Workshops and Fora

• Formal acceptance of the paper for presentation from the organizer
• Proof that conference is not predatory
• Peer-reviewed full paper subject to quality review of technical division (for both paper and poster presentations) and e-copy of poster (for poster presentations)
• Copy of evaluator’s comments/review
• Copy of conference/seminar/workshop programme
• Curriculum Vitae (CV) with contact details

e. Publication of Scientific/Research papers in Scientific/Technical Journals

• Certification that the same paper was not submitted for a similar grant
• Formal acceptance of the paper for publication indicating the publication fee
• Proof that journal is an ISI or Scopus-indexed journal
• Peer-reviewed full paper, including abstract, subject to quality review of technical division. Reviewer’s comments and evaluation must also be submitted.
• Curriculum Vitae (CV) with contact details

f. Conduct of Conferences, Seminars, Workshops and Fora

• Terms of Reference (TOR) for speakers, support staff, and organizing committee
• Tentative Programs of Activities
• SEC-registration (for Scientific/Professional organizations), for first-timers
• Curriculum Vitae (CV) with contact details

g. RIEETOOL

Attendance to Trainings

• Formal acceptance and/or invitation from the host institution/training institution (at least Department Chair) or the organizer as the case may be
• Copy of training programme
• Curriculum Vitae (CV) with contact details

Conduct of Group Trainings

• Tentative Programs of Activities
• Terms of Reference (TOR) for speakers, support staff, and organizing committee (for payment of honoraria)
• SEC-registration (for Scientific/Professional organizations), for first timers
• Curriculum Vitae (CV) with contact details

h. PROSPPER

• Endorsement from the project leader of the PCIEERD-funded or –monitored project and certication that the scholarship expenses is not part of the approed project cost
• If employed, endorsement from employer indicating approval on the commitment of grantee to the scholarship grant
• Copy of contract, if employed by the project
• One-page conceptp aper on the proposed thesis/dissertation related to the R&D project
• Admission or acceptance letter from the DOST-SEI delivering institutions
• Certification from the Graduate school stating the applicant is not a ASTHRDP or ERDT grantee
• Transcript of records and diploma/certificate of completion
• Plan of study approved by the graduate school
• Curriculum vitae with contact details
• Birth certificate
• Medical certificate

i. Balik Saliksik

• Endorsment from host institution
• Curriculum vitae with contact details

j. GODDESS

• Proof of participation in Project SPARTA
• List of Project Team and involvement in the project
• Letter of commitment from cooperating partner/

k. RRI

• Letter of commitment from cooperating partner

Document Summaries 

1) DOST Proposal Format 

Applicants shall follow the DOST GIA Proposal Format - DOST Form 3 – Non R&D below which will be accomplished in the e-Proposal portal at dpmis.dost.gov.ph. Instructions for submission are also available in this site.  R&D Format to be used if under the Balik Saliksik program.

Example of a DOST Proposal Format: Non-R&D

I. Project Title - Refers to the Title of the research project or activity and also HRDP component being applied for, as identified in Section A of this announcement.

II. Project Leader- refers to applicant/proponent with contact details email/mobile number

Agency - the Department/College/institution/organization of the Project Leader.

Address/Telephone/Fax/Email – Contact information of the applicant/proponent

III. Cooperating Agency/ies - May refer to the following:

1. Host institution and/or mentor for Visiting Expert, Research Attachment/Fellowship, Laboratory and Research Equipment Grant
2. Name of Organizer for Presentation of Scientific Outputs in Conferences, Symposia, Fora, Seminars or Conduct of Seminars, Conferences, Workshops
3. Name of Journal for Publication of Scientific/Research Papers in Scientific/Technical Journal
4. Training institution/Provider for RIEETOOL
5. Delivering Institution or University to enroll for PROSPPER

IV. Implementing Agency – refers to the applicant/proponent’s agency/office/ employer/sending institution

Address/Telephone/Fax/Email: Contact information

V. Project Duration Project Start Date / End Date - Refers to the duration and start and end dates of the activity or project being proposed

VI. Total Project Cost - Refers to the total proposed budget being requested.  The following are the entitlements per component to be indicated Maintenance and Other Operating Expenses (MOOE) / Equipment Outlay (EO):

IDP

1. List down the equipment being proposed, may include highly specialized software
2. Other MOOE needed for the project

HRDP

1. Visiting Expert Program

Foreign	Local
Transportation expenses (most economical and direct route)	Transportation expenses (most economical and direct route)
Honoraria of PhP10,000/day	Honorarium based on DOST DBM Joint Circular No. 1, 2013, item 5.2

b. Research Attachment

• Actual travel expenses (most direct and economical route)
• Travel insurance
• Registration/Tuition fee
• Living allowance or Daily subsistence allowance
• Laboratory fee, equipment rental, testing, consumables, printing expenses
• Honorarium for host researcher (for local research attachment)
• Medical insurance and incidental epenses (for foreign research attachment)

c. Laboratory and Equipment Research Grant

• Outright research subsidy up to Php250,000 to cover testing and analyses fees.

d. Presentation of Scientific Outputs in Conferences, Symposia, Fora and Seminars

• Registration/Conference fee
• Actual travel expenses (most direct and economical route)
• Daily subsistence allowance
• Incidental expenses for foreign

e. Publication of Scientific/Research Papers in Scientific/Technical Journals

• Registration/Publication fee

f. Conduct of Conferences, Seminars and Workshops (Maximum grant: PhP200,000)

• Honoraria of speakers based on DOST Guidelines (TOR required)
• Transportation of speakers and local participants
• Accommodation of speakers and local participants
• Supplies and materials for the preparation of course materials
• Printing of proceedings
• Printing of promotional and informational materials
• Communication expenses
• Subscription expenses for online platform, such as zoom, etc.

g. Researchers on Industry, Energy Emerging Technologies - Opening Opportunities for Learning​ (RIEETOOL)

Attendance to Trainings

• Registration/Conference fee
• Actual travel expenses (most direct and economical route)
• Daily subsistence allowance
• Incidental expenses for foreign

Conduct of Groupt Trainings (Maximum grant: PhP500,000)

• Honoraria of speakers based on DOST Guidelines (TOR required)
• Transportation of speakers and local participants
• Accommodation of speakers and local participants
• Supplies and materials for the preparation of training materials
• Printing of proceedings or training materials
• Printing of promotional and informational materials
• Communication expenses
• Subscription expenses for online platform, such as zoom, etc.
• Representation expenses (for meals during the training)

h. Providing Resources, Opportunities and Support for Project-based PErsonnel and Researchers (PROSPPER)

• Tuition and other school fees
• Monthly stipend
• Book allowance
• Transportation allowance
• Group insurance
• Thesis/Dissertation allowance

i. Balik Saliksik Program (Maximum grant: PhP2M)

• Research grant (same as R&D)

GODDESS (Maximimum grant of PhP1M)

• Honoraria for the project team
• Communication expenses
• Subscription expenses
• Other expense items under NGAS deemed necessary for the implementation of the project
• Equipment, as needed

RRI (Maximimum grant of PhP1M)

• Research grant (same as R&D)

VII. Project Summary

a. Executive Summary - Discuss the details of your request/proposal.

b. Introduction - Briefly discuss below the details of the project or proposal, research paper for publication or presentation.

• Rationale/Significance
• Objectives
• Methodology
• Expected outputs (6Ps)
• Potential outcomes
• Potential impacts
• Target beneficiaries
• Sustainability plan
• Literature cited

c. Workplan

d. Project Management

 

2) Supplementary Files

These include related information on the proposed program/project like, resumes or curriculum vitae, support letters from relevant agencies/organizations, market supply/demand projections, etc.  Below are explanations of required information, which should be attached in the proposal. These will also be submitted through the e-Proposals portal.

• DOST Proposal Form – Non R&D format
• Supplementary Files

1. Letter of intent/request
2. Endorsement from Head of Agency and/or University enrolled in
3. Application form (Annex A)

Additional documents per component (Select Supplementary Files)

IDP

1. Five-year research agenda/strategic plan or equivalent
2. List of existing faculty/laboratory personnel and their specialization
3. List of ongoing/completed projects in the last 5 years
4. Curriculum vitae with contact details

HRDP

a. Visiting Expert Program

• Curriculum Vitae (CV) of the visiting expert
• Endorsement from the head of the host/requesting institution (or at least Dean or equivalent)
• Scheduled plan of activities
• Terms of reference (TOR)

b. Research attachment

• Detailed research proposal with plan of activities
• Acceptance from host institution (at least Dean or equivalent)
• Curriculum Vitae (CV)

c. Laboratory and Equipment Research Grant

• Copy of the approved Thesis / dissertation / research proposal
• Workplan
• Curriculum Vitae (CV) with contact details

d. Presentation of Scientific Outputs in Conferences, Seminars, Workshops and Fora

• Formal acceptance of the paper for presentation from the organizer
• Proof that conference is not predatory
• Peer-reviewed full paper subject to quality review of technical division (for both paper and poster presentations) and e-copy of poster (for poster presentations)
• Copy of evaluator’s comments/review
• Copy of conference/seminar/workshop programme
• Curriculum Vitae (CV) with contact details

e. Publication of Scientific/Research papers in Scientific/Technical Journals

• Certification that the same paper was not submitted for a similar grant
• Formal acceptance of the paper for publication indicating the publication fee
• Proof that journal is an ISI or Scopus-indexed journal
• Peer-reviewed full paper, including abstract, subject to quality review of technical division. Reviewer’s comments and evaluation must also be submitted.
• Curriculum Vitae (CV) with contact details

f. Conduct of Conferences, Seminars, Workshops and Fora

• Terms of Reference (TOR) for speakers, support staff, and organizing committee
• Tentative Programs of Activities
• SEC-registration (for Scientific/Professional organizations), for first-timers
• Curriculum Vitae (CV) with contact details

g. RIEETOOL

Attendance to Trainings

• Formal acceptance and/or invitation from the host institution/training institution (at least Department Chair) or the organizer as the case may be
• Copy of training programme
• Curriculum Vitae (CV) with contact details

Conduct of Group Trainings

• Tentative Programs of Activities
• Terms of Reference (TOR) for speakers, support staff, and organizing committee (for payment of honoraria)
• SEC-registration (for Scientific/Professional organizations), for first timers
• Curriculum Vitae (CV) with contact details

h. PROSPPER

• Endorsement from the project leader of the PCIEERD-funded or –monitored project and certication that the scholarship expenses is not part of the approed project cost
• If employed, endorsement from employer indicating approval on the commitment of grantee to the scholarship grant
• Copy of contract, if employed by the project
• One-page concept paper on the proposed thesis/dissertation related to the R&D project
• Admission or acceptance letter from the DOST-SEI delivering institutions
• Certification from the Graduate school stating the applicant is not a ASTHRDP or ERDT grantee
• Transcript of records and diploma/certificate of completion
• Plan of study approved by the graduate school
• Curriculum vitae with contact details
• Birth certificate
• Medical certificate

i. Balik Saliksik

• Endorsment from host institution
• Curriculum vitae with contact details

j. GODDESS

• Proof of participation in Project SPARTA
• List of Project Team and involvement in the project
• Letter of commitment from cooperating partner/

k. RRI

• Proof of participation in Project SPARTA
• Letter of commitment from cooperating partner

How we will assess your application?

A. Review and Selection Process

Proposals shall be evaluated according to a set of criteria for each level of evaluation: Division Level, PCIEERD Management Team (PMT) level, Technical Panel (TP) level, Governing Council (GC) level.  Applicants should directly and explicitly address these criteria as part of their proposal submission. 

Only applications/proposals from Eligible Entities that meet all of the Eligibility/ Qualification Requirements as stipulated in the PCIEERD Administrative Order No. 2021-001 “Revised Guidelines in the Implementation of the PCIEERD Human Resources Development Program,” PCIEERD Administrative Order No. 2016-028 “PCIEERD Guidelines in the Implementation of the Infrastructure Development Program,” PCIEERD Administrative Order No. 2020-002 “Guidelines on the Implementation of the GODDESS Program” and DOST Guidelines for the Grants-in-aid Program of Department of Science and Technology and its Agencies.   

Criteria for PCIEERD-GIA Program funding:

1. Scientific Merit

Contribution to the advancement of knowledge and understanding in the field of Science & Technology.

The research is at par with the existing studies; cutting edge; world class research.

Sound scientific basis to generate new knowledge/innovative technology.

Will contribute to the enhancement/development of skills and expertise in the field/discipline.

2. Methodology

The procedures are clear, well-organized, well-described and based on a sound rationale.

The proposed methods and results are valid, replicable and reliable.

The proposed activities are reasonable to attain its expected outputs.

3. Financial Soundness

The proposed budget is reasonable in the conduct of the research. Expense items sought are appropriate and necessary.

There are adequate counterpart resources available (e.g. expertise, facilities) to carry out the research.

4. Timeframe

The duration of the project and its activities are reasonable.

The workplan is doable in a given timeframe. 

The risk management plan was established to avoid delays in the project implementation.

5. Environmental Impact

The project will not pose a significant adverse effect on the environment and/or public health.

Will improve environmental conditions using environment-friendly /clean process.

6. Other Issues 

Compliance to regulatory requirements necessary in the conduct of research.

Ethical issues (i.e. do not harm, informed consent, voluntary participation, privacy, anonymity, confidentiality) are properly addressed.  

7. Sustainability

The likelihood that institutional, financial, and other resources are sufficient to sustain the project’s outcome in a sustainable way. Also, there are potential partners and techno-takers to be involved in the project.

• Research utilization plan under methodology
• Sustainability or business plan particularly those with market potential
• Letter of undertaking / commitment specifying roles/responsibilities and counterpart funding from potential partners, target users or techno-takers

8. Socio-economic Impact

Potential of project to create/provide/generate employment.

Potential to Increase income and productivity

Ability to address any current/pressing national problem, among others, are specified and quantified

9. Marketability

Determine current and potential market demand

Has identified specific/potential end-users

Explore/Create new markets for the resulting product/process/service are specified

Advantage over existing products/services in the market

Potential adoption/use of the industry (manufacturer) and other partners

10. Plans for Research/Project Results Utilization

Plans on how R&D results will be used by the potential end user/s or adopters are defined

Addresses strategic needs/value

Sustainability plan for the resources generated and capacity built from the project

Additional Criteria for DOST-GIA Program Funding:

1. Relevance

Aligned to national S&T priorities, strategic relevance to national development and sensitivity to Philippine political context, culture, tradition and gender and development.

2. Readiness and Chance of Success

Sound scientific basis to generate new knowledge or apply existing knowledge in an innovative manner.

3. Benefit-to-Cost

Provides a systematic approach to estimating the strengths and weaknesses of alternatives used to determine options which provide the best approach to achieving benefits while preserving savings (for example, in transactions, activities, and functional requirements).

4. Partnership and Collaboration

Promotes partnership and collaboration supported by a letter of undertaking / commitment specifying roles/ responsibilities and counterpart funding from potential partners, target users or techno-takers; Complements completed or existing initiatives related to the proposal

5. Potential Impact

Potential impact of the project in terms of socio-economic, academic, policy, environment and health.

• Socio-economic potential
• Environmental impact assessment, if necessary
• Clearance from the institution’s ethics review board/ committee for research involving human and animal subjects, if applicable.
• Clearance from the DOST Biosafety Committee for research done involving the use of GMOs under contained use.

B. Other Factors

The Approving Authorities, the GC and/or EXECOM, based on the rankings and preliminary recommendation of the PMT, will make final funding decisions. The Approving Authorities may also consider programmatic priorities and geographic diversity of grants.

Contact information

DOST-PCIEERD Project Managers are available to provide appropriate assistance to potential applicants interested in competing for this Call for Proposals. This may include assistance to potential applicants in determining eligibility of the applicant or the applicant’s proposed project for funding, questions about administrative issues relating to the submission of a proposal, and clarifications on the announcement.

Contacts:
Human Resource and Institution Development Sector:
Dr. Ruby Raterta - This email address is being protected from spambots. You need JavaScript enabled to view it.

IDP:
Ms. Roxanne Delos Reyes - This email address is being protected from spambots. You need JavaScript enabled to view it.

GODDESS:
Engr. Lynnel Olpot - This email address is being protected from spambots. You need JavaScript enabled to view it.

RRI:
Mr. Ruel Pili - This email address is being protected from spambots. You need JavaScript enabled to view it.

For general or inquiries related to the Call Guidelines, the applicant may contact:

Ms. Grace F. Estillore, Policy Coordination Division This email address is being protected from spambots. You need JavaScript enabled to view it.

Additional information:

PCIEERD Eligibility Criteria Checklist

PCIEERD Technical Panel (TP) Evaluation Criteria/Scoresheet

PCIEERD Management Team (PMT) Evaluation Criteria/Scoresheet

PCIEERD Governing Council (GC) Criteria/Scoresheet

List any supporting documents you will provide:

References for PCIEERD-supported projects:

http://projects.pcieerd.dost.gov.ph/

https://pcieerd.dost.gov.ph/library/annual-reports

https://pcieerd.dost.gov.ph/supported-programs-projects/supported-programs-and-projects/on-going-projects

https://pcieerd.dost.gov.ph/supported-programs-projects/supported-programs-and-projects/completed-projects

PCIEERD Administrative Order No. 2021-001 “Revised Guidelines in the Implementation of the PCIEERD Human Resources Development Program,”

PCIEERD Administrative Order No. 2016-028 “PCIEERD Guidelines in the Implementation of the Infrastructure Development Program,”

PCIEERD Administrative Order No. 2020-002 “Guidelines on the Implementation of the GODDESS Program”

Related Links

AO 011 series of 2020 Revised Guidelines for the Grants-in-aid Program of the Department of Science and Technology and its Agencies

PCIEERD Sectoral Roadmaps: https://pcieerd.dost.gov.ph/library/road-maps

PCIEERD Administrative Order No. 2021-001 “Revised Guidelines in the Implementation of the PCIEERD Human Resources Development Program,”

PCIEERD Administrative Order No. 2016-028 “PCIEERD Guidelines in the Implementation of the Infrastructure Development Program,”

PCIEERD Administrative Order No. 2020-002 “Guidelines on the Implementation of the GODDESS Program”