|Funders:||DOST-Philippine Council for Industry, Energy and Emerging Technology (DOST-PCIEERD)|
|Co-Funders:||Department of Science and Technology of the Philippines (DOST)|
|Publication date:||7 March 2021|
|Opening date:||3 May 2021 8:00AM|
|Closing date:||3 June 2021 5:00PM|
|Evaluation Period:||4 June 2021 - 29 July 2021|
|Start of Project:||January 2023|
|Submit through:||DOST Project Management Information System (DPMIS)|
|PDF Copy||Call Guidelines
For e-Copy of Priority Areas, please refer to the link below
The Department of Science and Technology (DOST) and the DOST-Philippine Council for Industry, Energy and Emerging Technology Research and Development (DOST-PCIEERD) are ready to accept research and development (R&D)/Science and Technology (S&T) proposals for 2023. This Call for Proposals is for specific priority areas identified in the Harmonized National R&D Agenda (HNRDA) 2017-2022. Guided by the principle "Science for the People", the DOST-PCIEERD directs R&D and S&T initiatives that will improve the innovation system to leverage economic progress through the formulation of sectoral roadmaps (https://pcieerd.dost.gov.ph/library/road-maps).
This funding opportunity encourages S&T collaboration and applied research among Higher Education Institutes (HEIs), government Research and Development Institutes (RDIs), and non-profit S&T networks and organizations seeking funding for their R&D/S&T initiatives.
- ENERGY SECTOR
- UTILITIES SECTOR
- FOOD SECTOR
- PROCESS SECTOR
- MINING AND MINERALS SECTOR
- METALS AND ENGINEERING SECTOR
- ADVANCED MATERIALS AND NANOTECHNOLOGY
- OPTICS AND PHOTONICS SECTOR
- INFORMATION AND COMMUNICATIONS TECHNOLOGIES SECTOR
- ARTIFICIAL INTELLIGENCE (AI) SECTOR
- CONVERGENCE OF EMERGING TECHNOLOGIES / SECTORS TOWARDS INDUSTRY 4.0 AND SMARTER CITIES AND COMMUNITIES IN THE PHILIPPINES
- SPECIAL CONCERNS SECTORS (ENVIRONMENT;DISASTER MITIGATION;CREATIVE)
- HUMAN RESOURCE AND INSTITUTION DEVELOPMENT
- SCIENCE COMMUNICATION SECTOR
Who can apply?
Any public and private universities and colleges, Research and Development Institutes (RDIs), R&D Consortia, non-profit laboratories, other public or private non- profit S&T institutions located in the Philippines with proven competence may apply for GIA support of DOST and DOST-PCIEERD and its grant-giving units, provided that projects fall under the specific research areas with overall goal to benefit Filipinos. Non-profit S&T organizations are those, which: (1) are operated primarily for scientific, educational, service, or similar purposes in the public interest; (2) are not organized primarily for profit. Non-profit organizations engaged in lobbying activities are not eligible to apply.
What we’re looking for?
Proposals to be submitted and or funded under this announcement must demonstrate the advancement of Science and Technology, alignment to government’s economic policy direction and fall under at least one of the DOST-PCIEERD Priority Programs identified in Annex A.
It is recommended that projects take into account the current context of the COVID-19 pandemic and its impact on mobility and develop plans and contingencies accordingly.
100% of the project cost shall be covered under the Grant while the applicant’s organization shall provide atleast 15% counterpart funding, in cash/in kind, except for projects involving public good. Only eligible and allowable costs may be used for counterpart fund and/or in-kind contribution (ex. utility costs, office space rental, etc.), as determined by DOST-PCIEERD. The proposal must describe how the applicant will provide the counterpart fund/in-kind contribution and the role that the Grant will play in the overall project.
The requested budget shall be itemized following the DOST Form 4-Project Line-Item Budget. The grant may cover partial or full cost of the project, both direct and indirect costs which shall include personnel services, maintenance and other operating expenses, and capital outlay that are integral part of the project. All expenditure items shall be in accordance with the Unified Account Code Structure (UACS) and relevant provisions as shown in Section IX, B. Line Item Budget Preparation of AO 011 series of 2020 Revised Guidelines for the Grants-in-aid Program of the Department of Science and Technology and its Agencies.
Capital or infrastructure expenditure is not an eligible cost under the Grant as well as fees and/or stipends associated with Master and PhD studentships. `
How to apply?
Applications should be submitted through the DOST Project Management Information system (http://dpmis.dost.gov.ph) from 8:00 A.M. of May 03, 2021 to 5:00 P.M. of June 03, 2021.
It will not be possible to submit an application to the call after the time mentioned above. Proposals submitted after the deadline will not be considered. Applicants are encouraged to leave enough time for proposal inputting in the DPMIS before this date.
When submitting your application, please follow these steps:
- Register and create an account in the DPMIS
- Log in to your DPMIS account
- Select Type of Proposal: PCIEERD GIA Program/Project (2023 Funding)
- Select Classification: New Proposal
The following will automatically be disapproved:
- Proposals from organizations that are not qualified to submit during this Call;
- Proposals outside the priority areas of the Council; and
- Proposals submitted to any other call route/Council/s.
- Proposals not submitted through DPMIS.
As a summary, your application should include the following documents.
- DOST Proposal Form
- Supplementary Files
- Endorsement of Head of Agency
- Gender and Development (GAD) Score Sheet
- Letter of Intent/Letter of Cooperation
No additional attachments are permitted.
1) DOST Proposal Format
Applicants shall follow the DOST GIA Proposal Format (R&D or non-R&D, whichever is applicable) which will be accomplished in the e-Proposal portal at dpmis.dost.gov.ph. Instructions for submission are also available in this site.
Example of a DOST Proposal Format: R&D
I. Title - the identification of the Program and the component projects.
- Project- refers to the basic unit in the investigation of specific S&T problem/s with predetermined objective/s to be accomplished within a specific time frame.
- Project Leader- refers to a project’s principal researcher/implementer.
- Project Duration- refers to the grant period or timeframe that covers the approved start and completion dates of the project, and the number of months the project will be implemented.
- Implementing Agency- the primary organization involved in the execution of a program/project which can be a public or private entity
II. Cooperating Agency/ies
Refers to the agency/ies that support/s the project by participating in its implementation as collaborator, co-grantor, committed adopter of resulting technology, or potential investor in technology development or through other similar means.
III. Site/s of Implementation
Location/s where the project will be conducted. Indicate municipality, district, province, region, and country.
IV. Type of Research
Indicates whether the project is basic or applied.
- Basic research- is an experimental or theoretical work undertaken primarily to acquire new knowledge of the underlying foundations of phenomena and observable facts, without any particular or specific application or use in view.
- Applied research- is an investigation undertaken in order to utilize data/information gathered from fundamental/basic researches or to acquire new knowledge directed primarily towards a specific practical aim or objective with direct benefit to society.
V. R&D Priority Area and Program
Based on the Harmonized National R&D Agenda 2017-2022, indicate in which R&D agenda the project can be categorized: Industry, Energy, and Emerging Technology; Disaster Risk Reduction and Climate Change Adaptation (DRR-CCA). Indicate also the specific Sector which is any of the following:
- Mining and minerals
- Metals and engineering
- Advanced materials and nanotechnology
- Optics and photonics
- Information and communications technology
- Artificial intelligence
- Convergence of emerging technologies (industry 4.0 and smarter cities and communities)
- Special sectoral concerns: Environment, DRR-CCA, Creative: functional and aesthetic creations, Creative: animation, game, and film
- Human resource and institution development
- Science communication
Sustainable Development Goal (SDG) Addressed- indicates which among the 17 SDGs adopted by the United Nations Members States are addressed by the project
VI. Executive Summary- briefly discusses what the whole proposal is about
VII. Introduction- a formally written declaration of the project and its idea and context to explain the goals and objectives to be reached and other relevant information that explains the need for the project and aims to describe the amount of work planned for implementation; refers to a simple explanation or depiction of the project that can be used as communication material.
- Rationale- brief analysis of the problems identified related to the project
- Significance- refers to the alignment to national S&T priorities, strategic relevance to national development and sensitivity to Philippine political context, culture, tradition and gender and development.
- Scientific Basis- other scientific findings, conclusions or assumptions used as justification for the research
- Theoretical Framework- the structure that summarizes concepts and theories that serve as basis for the data analysis and interpretation of the research data.
- VII.3. Objectives- statements of the general and specific purposes to address the problem areas of the project.
VIII. Review of Literature
Refers to the following: (a) related researches that have been conducted, state-of-the-art or current technologies from which the project will take off; (b) scientific/technical merit; (c) results of related research conducted by the same Project Leader, if any; (d) Prior Art Search, and; (e) other relevant materials.
Discuss here the following: (a) variables or parameters to be measured and evaluated or analyzed; (b) treatments to be used and their layout; (c) experimental procedures and design; (d) statistical analysis; (e) evaluation method and observations to be made, strategies for implementation (Conceptual/Analytical framework).
X. Technology Roadmap (if applicable)
A visual document that communicates the plan for technology. It is a flexible planning technique to support strategic and long-range planning by matching short- and long-term goals to specific technology solutions.
XI. Expected Outputs (6Ps)
- Deliverables of the project based on the 6Ps metrics (Publication, Patent/Intellectual Property, Product, People Service, Place and Partnership, and Policy).
- Publication- published aspect of the research, or the whole of it, in a scientific journal or conference proceeding for peer review, or in a popular form.
- Patent/Intellectual Property- proprietary invention or scientific process for potential future profit.
- Product- invention with a potential for commercialization.
- People Service- people or groups of people, who receive technical knowledge and training.
- Place and Partnership- linkage forged because of the study.
- Policy- science-based policy crafted and adopted by the government or academe as a result of the study.
XII. Potential Outcome
Refers to the result that the proponent hopes to deliver three (3) years after the successful completion of the project.
XIII. Potential Impacts
- Social Impact- refers to the effect or influence of the project to the reinforcement of social ties and building of local communities.
- Economic Impact- refers to the effect or influence of the project to the commercialization of its products and services, improvement of the competitiveness of the private sector, and local, regional, and national economic development.
XIV. Target Beneficiaries
Refers to groups/persons who will be positively affected by the conduct of the project.
XV. Sustainability plan
Refers to the continuity of the project or how it shall be operated amidst financial, social, and environmental risks.
XVI. Gender and Development (GAD) Score
Refers to the result of accomplishing GAD checklists for project monitoring and evaluation/project management and implementation to highlight the contribution of the project in the achievement of the objectives of Republic Act 7192, “Women in Development and Nation Building Act,” interpreted as gender-responsive, gender-sensitive, has promising GAD concepts, or GAD is invisible.
XVII. Limitations of the Project
Refer to restrictions or constraints in the conduct of the project.
XVIII. Risk- refers to an uncertain event or condition that its occurrence has a negative effect on the project.
Assumption- refers to an event or circumstance that its occurrence will lead to the success of the project.
XIX. Literature Cited
An alphabetical list of reference materials (books, journals and others) reviewed. Use standard system for citation.
XX. Personnel Requirement
Details on the position of personnel to be involved in the project, percent time devoted to the project, and responsibilities.
XXI. Budget By Implementing Agency
Personnel services (PS), maintenance and other operating expenses (MOOE), and equipment outlay (EO) requirement of the project by implementing agency for Year 1 and for the whole duration of the project. Please refer to the DOST-GIA Guidelines for the details (Section IX.B of DOST Administrative Order (A.O.) 011, s. 2020).
- PS- total requirement for wages, salaries, honoraria, additional hire and other personnel benefits.
- MOOE- total requirement for supplies and materials, travel expenses, communication, and other services.
- EO- total requirement for facilities and equipment needed by the Program.
XXII. Other Ongoing Projects Being Handled By the Project Leader
List of ongoing projects being handled by the Project Leader funded by the DOST-GIA Program and other sources, and the accompanying responsibilities relevant to the project.
2) Supplementary Files
These include related information on the proposed program/project like, resumes or curriculum vitae, support letters from relevant agencies/organizations, market supply/demand projections, etc. Below are explanations of required information, which should be attached in the proposal. These will also be submitted through the e-Proposals portal.
- Workplan - Describe specific activities and/or methods to be undertaken and estimated timeline for each task.
- Endorsement of the Head of Agency
- Gender and Development (GAD) GAD Score Sheet
- Letter of Intent/Letter of Cooperation from interested adopters of the project results (specifying role/s and monetary/in-kind contribution in the project)
How we will assess your application?
A. Review and Selection Process
Proposals shall be evaluated according to a set of criteria for each level of evaluation: Division Level, PCIEERD Management Team (PMT) level, Technical Panel (TP) level, Governing Council (GC) level, and the DOST Executive Committee (EXECOM) level (for proposals for DOST GIA funding) as shown below. Applicants should directly and explicitly address these criteria as part of their proposal submission.
Criteria for PCIEERD-GIA Program funding:
1. Scientific Merit
Contribution to the advancement of knowledge and understanding in the field of Science & Technology.
The research is at par with the existing studies; cutting edge; world class research.
Sound scientific basis to generate new knowledge/innovative technology.
Will contribute to the enhancement/development of skills and expertise in the field/discipline.
The procedures are clear, well-organized, well-described and based on a sound rationale.
The proposed methods and results are valid, replicable and reliable.
The proposed activities are reasonable to attain its expected outputs.
3. Financial Soundness
The proposed budget is reasonable in the conduct of the research. Expense items sought are appropriate and necessary.
There are adequate counterpart resources available (e.g. expertise, facilities) to carry out the research.
The duration of the project and its activities are reasonable.
The workplan is doable in a given timeframe.
The risk management plan was established to avoid delays in the project implementation.
5. Environmental Impact
The project will not pose a significant adverse effect on the environment and/or public health.
Will improve environmental conditions using environment-friendly /clean process.
6. Other Issues
Compliance to regulatory requirements necessary in the conduct of research.
Ethical issues (i.e. do not harm, informed consent, voluntary participation, privacy, anonymity, confidentiality) are properly addressed.
The likelihood that institutional, financial, and other resources are sufficient to sustain the project’s outcome in a sustainable way. Also, there are potential partners and techno-takers to be involved in the project.
- Research utilization plan under methodology
- Sustainability or business plan particularly those with market potential
- Letter of undertaking / commitment specifying roles/responsibilities and counterpart funding from potential partners, target users or techno-takers
8. Socio-economic Impact
Potential of project to create/provide/generate employment.
Potential to Increase income and productivity
Ability to address any current/pressing national problem, among others, are specified and quantified
Determine current and potential market demand
Has identified specific/potential end-users
Explore/Create new markets for the resulting product/process/service are specified
Advantage over existing products/services in the market
Potential adoption/use of the industry (manufacturer) and other partners
10. Plans for Research/Project Results Utilization
Plans on how R&D results will be used by the potential end user/s or adopters are defined
Addresses strategic needs/value
Sustainability plan for the resources generated and capacity built from the project
Additional Criteria for DOST-GIA Program Funding:
Aligned to national S&T priorities, strategic relevance to national development and sensitivity to Philippine political context, culture, tradition and gender and development.
2. Readiness and Chance of Success
Sound scientific basis to generate new knowledge or apply existing knowledge in an innovative manner.
Provides a systematic approach to estimating the strengths and weaknesses of alternatives used to determine options which provide the best approach to achieving benefits while preserving savings (for example, in transactions, activities, and functional requirements).
4. Partnership and Collaboration
Promotes partnership and collaboration supported by a letter of undertaking / commitment specifying roles/ responsibilities and counterpart funding from potential partners, target users or techno-takers; Complements completed or existing initiatives related to the proposal
5. Potential Impact
Potential impact of the project in terms of socio-economic, academic, policy, environment and health.
- Socio-economic potential
- Environmental impact assessment, if necessary
- Clearance from the institution’s ethics review board/ committee for research involving human and animal subjects, if applicable.
- Clearance from the DOST Biosafety Committee for research done involving the use of GMOs under contained use.
B. Other Factors
The Approving Authorities, the GC and/or EXECOM, based on the rankings and preliminary recommendation of the PMT, will make final funding decisions. The Approving Authorities may also consider programmatic priorities and geographic diversity of grants.
DOST-PCIEERD Project Managers are available to provide appropriate assistance to potential applicants interested in competing for this Call for Proposals. This may include assistance to potential applicants in determining eligibility of the applicant or the applicant’s proposed project for funding, questions about administrative issues relating to the submission of a proposal, and clarifications on the announcement.
Energy and Utilities Systems Sectors:
Emerging Technologies Sectors:
Environment: Engr. Niñaliza H. Escorial
Creative-animation, game, and film: Ms. Edna C. Nacianceno;
Creative-functional and aesthetic creations: Engr. Niñaliza H. Escorial
DRR-CCA: Engr. Nonilo A. Peña
Human Resource and Institution Development Sector:
Science Communication Sector:
For general or inquiries related to the Call Guidelines, the applicant may contact:
References for PCIEERD-supported projects:
Frequently Asked Questions(FAQs)
1. How do I know if there is already a same research done on a particular topic?
You may check for duplication in the PCIEERD research database portal which contains description of past and current projects we supported. Moreover, you have to conduct literature review in order to see where the technology stands now. If building on a similar research, you have to clarify the differentiation of your proposed innovation over existing ones.
2. At present, I am working as a Science Research Analyst in a DOST-funded project in Mindanao. Can I be the main proponent?
Yes, you can be a proponent even if you are currently a Science Research Analyst. It just depends on the educational attainment and competence relative to the topic you are proposing. These set of qualifications are part of the eligibility check of the Project Managers, that is why they are required to submit their CVs.
3. Can I be a project leader and at the same time be a part of another project as staff?
Yes, they can be a project leader for at most 2 projects and a project staff for at most 3 projects. If employed in the government or private institution, a project leader is required to have a plantilla item position in the government, and a regular position if employed in private. This is because the fund is released in their respective institutions.
4. Can freelancers be included in the project team?
Yes, they can be paid under MOOE on professional services.
5. Can an undergraduate student be a proponent and be part of a project team?
There is a separate call for high school and undergraduate students under the Young Innovators Program (YIP). There are cases when undergraduate students are being involved on the projects of their advisers/project leaders.
6. Does the qualification as a proponent be submitted first prior to the submission of the proposal?
No, but they can consult the PMs if their CV is acceptable before submitting proposals.
7. Should the proponent be connected to an institution?
Yes, the agreement is between institution to institution, wherein fund is released to the institution and not to the project leader. That is why it is required that the Project Leader be connected to an institution and have regular position.
8. Is it allowed for current DOST scholars to be involved in a project?
This will depend on the policy of the institution if they can be allowed to conduct a project while on study.
9. What is the requirement for private institutions (like non-academe private institution but DOH-licensed to operate)?
It is possible for a private entity to participate in DOST-funded R&D e.g. propose and conduct projects on following conditions:
- If they collaborate with an HEI or RDI which will act as the main proponent and as implementor who receives funds. The private collaborator is expected to provide counterpart funds.
- A non/profit duly registered industry association.
- An S&T foundation accredited by DOST.
- Startups (duly registered with DICT) under startup grants but still subject to rules governing startups. This covered by the Innovative Startup Act, for which a JAO to be signed on Monday, March 22, 2021. (https://www.dost.gov.ph/23-announcements/2159-joint-dict-dost-dti-administrative-order-under-the-innovative-startup-act.html) After that, the DOST Startup Guidelines shall also be signed. Please note that for cases 2 to 4, the private entities are still required to submit liquidation of expenses.
10. Is the project staff necessarily a member of the faculty?
No, it is not necessary to be a faculty member. They may also be a researcher of the university.
11. In submitting a proposal, should the university be informed first?
Yes, one of the requirements includes the endorsement from the head of the institution. By head of institution, it means the signatory to the memorandum of agreement between PCIEERD and the institution. Preferably, they are the President or Chancellor.
12. If the proponent does not advance to the next level of evaluation, will be proponent be advised or notified?
Yes, the DPMIS has a tracking system where proponents can automatically be notified at each level of evaluation. The proponent will also be notified officially through mail with the reasons for disapproval and suggestions on how to improve the proposal for later submission.
13. How about if there’s no private local agency to be partnered within a certain project, can this requirement be waived?
One requirement in coming up with the call is that there should be a need or beneficiaries of the project. There should be a need or gap being addressed which usually comes from industry partners who advised or voiced out the need.
In the case of emerging technology, wherein difficulty in finding adoptors is usually experienced, a technology pathway/roadmap is required. However, this technology pathway requires a letter of interest or commitment letter with the potential industry partner or adoptor.
14. What is the acceptable number of Ps?
There is no need to fill in all the 6 Ps. Indicate only what is applicable to the proposal.
15. Can NGOs be considered as partner but they do not have counterpart funds?
Yes, they can be considered as partners. Counterpart can be in the form of expertise, utilities, office space or logistical arrangement, among others. It does not necessarily have to be in cash, it can be in kind.
16. Can the project staff be a professional like an engineer or architect and not a faculty member?
Yes, as long as the competence is aligned with the topic of proposal that they are proposing.
17. How much is the maximum funding for the proposal?
We have set a ceiling for sectors. However, please note that the funding request will be reviewed based on what is allowed and necessary for the implementation of the project.
18. If the proposal is approved, however the proponent is now not connected to his employer who endorsed the project, will it be pursued?
The project stays with the Implementing Agency who has to request PCIEERD for change in Project Leader. The request will be evaluated as to the expertise and track record of the replacement. Further, the request should be concurred by both outgoing and proposed Project Leader.